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Available for people using Individual Options, Level One, and SELF waivers
Career Planning

Career Planning helps people find jobs in the community, and includes services to help a person

  • make a plan to help them get the kind of job they want,
  • start a business,
  • work with their employer and Opportunities for Ohioans with Disabilities to make sure they have what they need to do their job,
  • getting an internship or apprenticeship,
  • and figuring out how working can change benefits for things like Medicaid, Social Security, or food assistance. 

When to Apply this Service

The person’s service and support administrator, or SSA, will assess them for a need for Career Planning. If there is a need, the SSA will include it in the person’s individual service plan.

Career Planning includes activities such as

  • career exploration,
  • benefits education and analysis,
  • career discovery,
  • employment/self-employment plan,
  • job development,
  • self-employment launch,
  • and worksite accessibility.

The outcome of Career Planning is for the person to find competitive, integrated employment or career advancement in a competitive, integrated job.

This service is intended to be time-limited and personalized to support people in reaching their community employment goals. It is designed to develop an individual employment plan and gather information about a person's strengths, interests, and employment preferences.

Career Planning can lead directly to employment through job development and can be provided in conjunction with other services.

Providing this Service  

Agency and independent providers that have a Medicaid provider agreement and are DODD-certified can provide this service.

Career Planning is provided on a one-on-one basis.

Career Planning service components include 

  • Career Discovery,
  • benefits education and analysis,
  • career exploration,
  • employment or self-employment plan,
  • job development,
  • self-employment launch,
  • situational observation and assessment,
  • and worksite accessibility.

This service is intended to take place in the person’s community and cannot be provided in the person’s home, except for certain circumstances.

OAC 5123:2-2-05 outlines requirements for providers to complete reports, collect and submit data via the department's Employment Tracking System application.

Training Requirements for this Service

After initial provider certification and completing annual training requirements, the following is required to provide this service.

Providers of Career Planning must have

  • at least one year of full-time (or part-time) equivalent, paid work related to employment planning and support that provides assistance to people for obtaining competitive, integrated employment,
  • or 30 hours of formal training related to employment planning and support that provides assistance to people for obtaining competitive, integrated employment.

Also, to provide some components of Career Planning, providers must meet these additional requirements:

  • Benefits education and analysis component of Career Planning must demonstrate that he or she successfully completed nationally approved or accredited training in benefits education and analysis.
  • Worksite accessibility component of Career Planning shall demonstrate that he or she holds an appropriate license such as occupational therapist, or certification such as certified professional ergonomist issued by the Board of Certification in Professional Ergonomics, or has successfully completed appropriate training by an accredited college or university.

Provider agencies are required to complete an orientation and mentorship, that includes eight hours of annual training with a focus on employment services, and a written training plan. Additional training and credentialing is required in order to provide some career planning services.

Within 90 Days

Within 90 days of hire, an agency provider must ensure that direct service staff who provide Career Planning successfully complete an orientation program of at least eight hours that addresses

  • organizational background of the agency provider, including
    • mission, vision, values, principles, and goals
    • organizational structure,
    • key policies, procedures, and work rules,
    • ethical and professional conduct and practice, 
    • avoiding conflicts of interest,
    • and working effectively with people with disabilities, families, and other team members.
  • components of quality care for people with developmental disabilities served, including
    • interpersonal relationships and trust,
    • cultural and personal sensitivity,
    • effective communication,
    • person-centered philosophy, planning, and practice,
    • development of individual service plans,
    • roles and responsibilities of team members,
    • and record-keeping, including progress notes and incident and accident reports,
  • health and safety, including
    • signs and symptoms of illness or injury and procedure for response,
    • building and site-specific emergency response plans,
    • and program-specific transportation safety.
  • positive behavioral support, including
    • principles of positive culture,
    • role of direct services staff in creating a positive culture,
    • general requirements for intervention and behavioral support strategies and direct services staff role including documentation,
    • human rights committees established in accordance with OAC 5123:2-2-06,
    • and crisis intervention techniques.

During the First Year - Agency Providers

During the first year after hire, an agency provider ensures that direct service staff, other than those who have at least one year of experience providing Career Planning at the point of hire, will be assigned and have access to a mentor.

No later than one year after hire, agency providers, other than those who have at least one year of experience providing Career Planning at the point of hire, must successfully complete at least eight hours of training specific to Career Planning that includes but is not limited to

  • skill-building to advance a person with disabilities on his or her path to community employment and development of the person’s strengths and skills necessary for competitive integrated employment,
  • and self-determination, which includes assisting the person to develop self-advocacy skills, to exercise his or her civil rights, to exercise control and responsibility over the services he or she receives, and to acquire skills that enable him or her to become more independent, productive, and integrated within the community.

Agency providers must successfully complete on-the-job training specific to each person he or she serves, including

  • what is important to the person and what is important for the person,
  • and the person’s support needs, such as behavioral support strategy, management of the person’s funds, and medication administration or delegated nursing.

During the First Year - Independent Providers

Prior to providing the service, independent providers need the following:

  • at least one year of paid work experience supporting people with disabilities to maintain a job in the general workforce,
  • or 30 hours of formal training related to supporting people to maintain their jobs in the general workforce.

Independent providers must successfully complete on-the-job training specific to each person he or she serves, including

  • what is important to the person and what is important for the person,
  • and the person’s support needs, such as behavioral support strategy, management of the person’s funds, and medication administration or delegated nursing.

During the Second Year - Agency and Independent Providers

Beginning in the second year of hire, agency and independent providers must annually complete at least eight hours of training that includes

  • the role and responsibilities of direct services staff with regard to services including person-centered planning, community integration, self-determination, and self-advocacy,
  • a person’s rights,
  • the requirement of the Major Unusual Incidents rule, including a review of Health and Welfare Alerts issued by DODD since the previous year’s training,
  • the requirements for providing behavioral support to the person,
  • and best practices related to providing Career Planning.

Billing and Payment Information

All services must be delivered as specified in the individual service plan and authorized in Payment Authorization for Waiver Services, known as PAWS, to be successfully submitted for payment through eMBS.

Rates and limits for Career Planning are contained in the rule's appendix.