To offer the DODD medication administration training classes or verify renewal requirements, a registered nurse, or RN, must be certified by DODD as an RN Trainer. The RN Trainer uses the Medication Administration Information System, or MAIS App, to enter qualifications so that DODD can issue certifications to qualified personnel.
RNs must attend a DODD Train the Trainer course offered by certified RN instructors around the state.
To attend the RN Train the Trainer program, an RN must hold an unrestricted license with the Ohio Board of Nursing, have 18 months full-time experience as an RN, and have previous experience working with people with developmental disabilities.
Classes include pre-program preparation, training offered by a certified RN instructor that complies with OAC 5123:2-6-04, and completion of the post-program assignments to demonstrate knowledge.
This certification is renewed every two years. RN Trainer certification always expires on August 31 of odd-numbered years. Certification renewal requires
- four hours of continuing education that relates to the information addressed in the RN Train the Trainer program or that will enhance the role of the RN Trainer,
- and RN Trainers to enter their own renewal qualification in the Medication Administration Information System, or MAIS App, prior to expiration beginning as early as 180 days prior to expiration.
RN Trainers must subscribe to the RN discussion group email list to receive important communication regarding certification and medication administration. To join, email firstname.lastname@example.org.
All nurses or people interested in developmental disabilities health may subscribe to this list.
Using the MAIS App
MAIS is the DODD application that records and tracks the medication administration certifications of unlicensed personnel and RN Trainers.
RN Trainers receive instruction about using the app in the Train the Trainer sessions. Security access to MAIS is automatically granted to RNs when they earn or renew RN Trainer certification.
Nurses can authorize non-nurses to help with data entry functions in MAIS. This is called “secretarial role” access. The secretarial role allows data entry but does not allow for finalization of certifications; only an RN Trainer can finalize certification or renewal applications.
After a non-nurse has requested DODD secretarial access to MAIS and tried to log in, the RN Trainer must go to MAIS and “associate” with the secretarial person’s record for the person to be fully granted access. RN Trainers have the option to “disassociate” and discontinue any non-nurse’s access to MAIS at any time. DODD security for the secretarial role must be renewed annually to maintain access to MAIS. View instructions for setting up secretarial personnel access to MAIS.
Secretarial personnel will use the Online Security Request. The instructions for using MAIS are the same for RN Trainers and secretarial users. RN Trainers will need to provide training to their secretarial associates using the MAIS Step-by-Step Guidelines.