The below is an email that was shared with your county board superintendent along with your county specific list. Please see the superintendent for your specific information.
In preparation for the implementation of the new complex care add-on, DODD wanted to provide you with the list of individuals in your county who are currently enrolled on an Individual Options (IO) Waiver and who would qualify for the add-on based on their ODDP. Please review the list and make sure the information contained within the ODDP is an accurate reflection of each person’s current status. For all individuals who are eligible for the add-on, the cost projection and PAWS need to be updated to include the complex care add-on.
Software Upgrade: Portal Will Be Down
DODD is upgrading the software for PCW, PSM, and
LDW. During this upgrade, the portal will be down, and you will
not be able to access these applications starting Today (July 21st)
at 4:00 pm until Monday (July 24th) at 8:00 am.
So far, 80 counties have completed the waiting list
clean-up! We are only waiting on 8 counties to finish. Please keep up
the hard work. If you have any questions, contact Joslyn Tijerina at Joslyn.Tijerina@dodd.ohio.gov.
Report of the Week
Mismatched or Missing Medicaid Number
There are about 4,600 Active individuals who are Medicaid
eligible but do not have a Medicaid number in our system. If you want to
see the list for your county, there is a report in the data warehouse you
can run. The “Mismatched or Missing Medicaid Number” report will give you a
list of individuals in your county who are Medicaid eligible, but either do
not have a Medicaid number or have a Medicaid number that does not match
ODJFS. If you have any questions about running the report, or how to
proceed once you run the report for your county, please feel free to
contact Joslyn.email@example.com, firstname.lastname@example.org, or email@example.com.
Have a Report
Emailed to You
If you are finding yourself needing a data warehouse report
repetitively, you can schedule the report to run automatically as often as
you need. You can also have the report sent to your email! Watch
this webinar on Scheduling reports to see how.
Visit the Data Warehouse
Visit our website
July 19, 2017
DODD Outlines Positive Initiatives in State Budget
In the July 6
issue of Pipeline Weekly, the Department of Developmental Disabilities
informed readers Gov. John Kasich had signed the state biennium budget,
which invests $65 million in new funding toward DODD initiatives.
This week, DODD outlines how that funding will have positive effects on
the developmental disabilities community.
This Week @ DODD
Health & Welfare
Wonder how the
Ohio budget affects people with developmental disabilities and their
families? Director John Martin will talk about DODD's budget with Family
Liaison Kim Weimer. #FamilyTalk will be hosted on Facebook Live Friday, July 21, from 2:30 to 3 PM.
Join to ask DODD your questions!
Each year, people
with developmental disabilities experience many transitions of care, such
as getting a new job, moving into a new home, or changing providers. Read
Health and Welfare Alert about how those changes can pose risks to a
person’s health and safety if communication is not effective.
DODD has heard
your feedback and is expanding the recorded webinar options for county
board member training. Board members are now able to watch
any webinar available in our webinar catalog to satisfy the
required two hours of in-service training from DODD.
Thank You, Survey
More than 1,000
people took the Employment First online survey, and nearly 200 people
attended stakeholder forums on employment earlier this year!
DODD will use
that feedback to develop Employment
First priorities and policies related to improving employment options
and community life for people with developmental disabilities.
Miss a week?
Like Pipeline Weekly? Check out Family
In the Ohio Benefits system, in scenarios
where a waiver service is renewed for a new year, the Begin Date for the
prior year’s coverage span is being updated with the new year’s Begin Date.
This is causing billing errors when a provider attempts to bill for
services utilized during the prior year. The coverage span in Ohio Benefits
and the claims system (MITS) now reflects the Begin Date for the new
coverage year and does not recognize the individual’s coverage for the
The Ohio Benefits system is currently designed to assume that the
original Begin Date for an individual’s waiver would not change when
coverage is renewed and instead, the system expects that the End Date will
be extended by another year.
In order to resolve this business problem, a system enhancement has been
planned for Ohio Benefits that will be implemented in October 2017. With
this enhancement in place, Ohio Benefits will retain the original Begin
Date, and not replace it. Ohio Benefits will replace the end date with the
renewed end date from DODD. MITS will then be updated to reflect the new
end date to allow continued waiver eligibility.
In the meantime, providers should do
the following to address billing errors that may occur:
Transitions of Care #44-7-17
DODD Outlines State Budget Initiatives
The newly signed
state operating budget builds on the previous budget's historic $286
million investment in the Department of Developmental Disabilities by
investing $65 million in new funding over the biennium.
Read more about
the positive aspects of the budget on the developmental disabilities
Board Member Recorded Webinar
has heard your feedback and is expanding the recorded webinar options
for county board member training. Board members are now able to watch
any webinar available in our webinar catalog to satisfy the required
two hours of in-service training from DODD (5123:2-1-13).
Nursing Task Assessment Form Updated
Nursing Task Assessment (NTA) has been updated to include a new field:
Date Assessment Complete. Please discard any outdated NTA forms you may
have saved and begin using the updated NTA today. The form is available
under the "Prior Authorization" section on DODD's
Complex Care Add-On Added to MSS
July 28, 2017,
the new complex care add-on will be added to the Medicaid Services
System (MSS). This add-on will apply to Homemaker/Personal Care
services for people enrolled in the Individual Options Waiver who meet
the criteria specified in the revision to Ohio Administrative Code
OPSR Revises Compliance Review Tool
The Office of
Provider Standards and Review (OPSR) has recently revised the
Compliance Review Tool. The concepts and philosophies are not new;
however, the tool questions have changed.
DODD actively serves 69 individuals with cleft or
craniofacial conditions. This month, take the time to familiarize yourself
with the nuances of these conditions so we can raise awareness.
So far, 78 counties have completed the waiting list
clean-up! We are only waiting on 10 counties to finish. Please keep up the
hard work. If you have any questions, contact Joslyn Tijerina at Joslyn.Tijerina@dodd.ohio.gov.
Coming Soon: Living Arrangement
We are in the process of updating the source for living
arrangement data. This means we will get the living arrangement/address
data directly from Imagine/CRM pulled into the Data Warehouse. When this
update is complete, we will be doing a living arrangement clean-up. If you
would like to get a head start, you can look at the "Active
Individuals with Unknown Living Arrangement" report. This report is
not perfect, but is a great place to start. It can be found by following
the breadcrumbs below.
The Department of Developmental Disabilities has heard your feedback and is expanding the recorded webinar options for board member training. Board members are now able to watch any webinar available in the webinar catalog to satisfy the required two hours of in-service training from DODD (5123:2-1-13).
As always, county board certificate managers or superintendents must maintain documentation of completed board member training.
That might include
- A sign-in sheet for recorded webinars viewed as a group
- An email in which the board member attests to watching one of the recorded webinars targeted for board member training.
Continuing professional development (CPD) units, approval numbers, or certificates are not required as proof of completion for board member training.
Questions? Email Training.Team@dodd.ohio.gov.
June 30, 2017, Gov. John Kasich signed the Fiscal Year 2018-19 biennial operating budget for the State of Ohio, bringing the budget process to a close.
The current operating budget builds on the historic $286 million investment made two years ago by investing $65 million in new dollars over the biennium.
This new funding makes possible the initiatives outlined below and will strengthen opportunities for people with developmental disabilities to receive services in the community as well as meet the needs of those living at intermediate care facilities (ICF).
Home and Community-Based Services Waivers
The budget continues to prioritize home and community-based services and makes the following investments in programs that support individuals who choose to live and work in the community.
Increases waiver reimbursement to cover complex care needs. Individuals who are dependent in all areas of daily living require a workforce that is stable and well trained to meet their everyday needs and maximize their quality of life. The operating budget incentivizes providers to serve complex individuals by creating a complex care rate add-on starting in the fall of 2017.
Private Intermediate Care Facilities
Since 2013, DODD has been working with stakeholders to modernize the ICF system. As a result, the number of ICF residents has decreased 6 percent, but the residents who remain have greater needs. The budget recognizes this dynamic and proposes to modernize ICF reimbursement to support residents with higher acuity.
Many of you have been involved in the budget process -- from providing input, to testifying, to contacting elected officials to share your thoughts on budget proposals. While there is still uncertainty around the Ohio Department of Medicaid budget, at this time, DODD does not see that uncertainty having a direct effect on the initiatives outlined above.
The department thanks you for your assistance, support, and suggestions, and looks forward to working with you to improve the lives of Ohioans with developmental disabilities.
July 12, 2017
AdaptAbilities: John Gets a Raise
-- John has had his job at the famous Kewpee Hamburgers restaurant in
Lima for the past year. He's there four days per week, and says,
"It's working out real well."
But, one day a
few months ago, he had to call his service and support associate,
Slone, after something odd happened to his paycheck: It was bigger.
makes me appreciate the work that she does," John says about
consulting with Slone after the initial confusion about his raise.
"I'm able to turn to her for things of that nature and get help
that I need."
Watch the two
talk about what it was like when John realized he was earning more at
his job in Northwest Ohio.
Health & Welfare
July 19, explore
transformation webinar that investigates real-world aspects of
customized employment and offers a wide selection of tools and
strategies. The training will discuss how to market the idea and
negotiate customized positions with employers.
Stay Up-to-Date on
Have you read
the latest DODD Health
and Welfare Alerts? Review common errors that occur in medication
administration or smart prevention habits to prevent falls. Be sure
to these required readings and receive them in your inbox.
Training & Tools
New DSP Training
providers have a new way to take the initial eight-hour training --
people have enrolled
so far in the free online training modules. Start your training in the DODD
DODD Live Chat
Enjoy the weekly
live chats but wish they were at a different time? We want to hear from
you! Take this quick poll below.
Also, check out
the next live chat on updates to the Provider Services Management
application at 1 PM Wednesday, July 26. Register
attended a DODD Live Chat?
I enjoy the 1 PM time slot
would attend more if chats were in the morning
would attend more if chats were later in the day