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Nov 19
Memo Monday (November 19, 2018)

DODD Info Systems Moved to Microsoft Cloud

The Ohio Department of Developmental Disabilities' Information Technology Services division completed moving its core information systems to the secure Microsoft cloud during the November 17 weekend. 

Read Memo

Updates: Overtime Reports in MSS 

Attention: Business Managers, COG Directors, County Boards, SSAs, Superintendent

Overtime reports are available in the Medicaid Service System (MSS) in two new locations. The overtime report can be used by counties to see a month-by-month estimate of weekly hours allotted to an independent provider across all enrolled Individual Options and Level One waiver PAWS plans for up to a year span.

Read Memo

Remote Support: Free Choice of Provider

Attention: All Providers, COG Directors, County Boards, DCs, ICFs, Provider Agencies, SSAs, Superintendents

DODD has issued guidance about the Homemaker/Personal Care role and responsibilities regarding selecting a Remote Support vendor and free choice of provider.

Read Memo

Resource Outlines Health-Related Supports

Attention: SSAs

This new fact sheet can help families understand the variety of health-related supports available to children and adults with developmental disabilities. It is also available on DODD's Medication Administration page.

Fact Sheet


Nov 19
DODD Statewide Integrated System Moved to Microsoft Cloud

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The Ohio Department of Developmental Disabilities' Information Technology Services (ITS) division completed moving its core information systems to the secure Microsoft cloud during the weekend of November 17. This memo includes features, training videos, scheduled webinar sessions, and information about how to report issues or suggestions to the ITS Call Center, if needed. 

Please share this information with service and support administrator directors, finance managers, and staff as well as people with developmental disabilities, family members, providers, and guardians.

Features

Here are the new features of the cloud migration:

  • Mobile Case Notes, SSA Case Load, Essential Health, Medications, LOC and Assessment Center, etc., on Android and iPhone
  • Scrolling tiles go away and are replaced with a better organized drop-down menu
  • A new "recently viewed items" dropdown will allow the pinning of frequently visited pages
  • A drop-down menu on each page allows fast navigation to sections on a page, eliminating the need to scroll down a page and having to expand grids

Videos

The ITS staff has prepared a series of short videos to support staff. 

 

AAIhttps://youtu.be/4WILUufpo7M
DDPhttps://youtu.be/OI5HrHTtdb0
imagineIShttps://youtu.be/TIl5pYRPftQ
LOChttps://www.youtube.com/watch?v=Rs9Rc2FXeoE&feature=youtu.be
PASRRhttps://youtu.be/CaLupFjFOpQ
RDShttps://youtu.be/Qn6hu1UOOCM
RMNhttps://youtu.be/6T-3VbJFWyI
SFBAOhttps://youtu.be/aIsvDgm5Z2k
WEShttps://youtu.be/E4Vbg6gkCGY

 

Scheduled Webinars and Columbus Overview Sessions

ITS staff thanks the more than 350 people who joined the department's webinars to date. Users may benefit from attending the events set for this week listed below, which can also be found on the DODD website.

DateLocationRegistration

November 19

1 to 4 PM

imagineIS Webinarhttps://attendee.gotowebinar.com/register/6059071425235763981

November 19 – 21

9 AM to 4 PM

Webinar Helphttps://attendee.gotowebinar.com/register/5929706185555541003

 

Issues or Suggestions

Thanks again to those who have submitted DODD systems issues and improvement suggestions and continue to work with the department to improve the overall user experience.

If you are experiencing DODD systems issues, or have suggested improvements, please contact the ITSCallCenter@dodd.ohio.gov or 800.617.6733, option 4. The department will work to resolve any issues as soon as possible.

Policy-related questions can be answered by calling DODD Support Center at 1-800-617-6733, option 5.

Nov 16
Updates: Overtime Reports in MSS

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

Overtime reports are available in the Medicaid Service System (MSS) in two new locations.

The overtime report can be used by counties to see a month-by-month estimate of weekly hours allotted to an independent provider across all enrolled Individual Options and Level One waiver PAWS plans for up to a year span. 

The report is still available in its original location under the PAWS Reports page in MSS and is titled "MSS Provider Overtime Report." This link allows you to enter a provider contract number and up to a year span to bring back the information for that provider.  

There are two new locations to find links in MSS to this report. The links are on the PAWS Pending Authorization page and the PAWS Waiting PAWS submission page. The link is titled "IndependentProviderOT Report." It is the same as the "MSS Provider Overtime Report," but because it is linked to a specific PAWS, the report is limited to the independent providers within the proposed PAWS/Cost Projection.

As always, this report is an estimate, and it only includes the Individual Options Waiver and Level One Waiver 15-minute unit services. It does not include any SELF Waiver PAWS information. 

This tool aims to track the amount of hours that a provider is authorized to provide across all PAWS plans to help know if a provider is in fact getting assigned hours that will put them at or near 40 and 60 hours per week.

Nov 15
HPC Provider Role and Responsibilities for Remote Support

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

 When a person is choosing a provider for Remote Support with paid back-up support, the type of provider the person chooses is a Homemaker/Personal Care agency. The agency is responsible for providing the paid back-up service when needed. The Homemaker/Personal Care agency may either provide the Remote Support directly or contract with an agency vendor that is DODD certified.

The person receiving services has the freedom to choose any Homemaker/Personal Care agency certified to deliver the Remote Support service. If the chosen agency wants to contract with a certified vendor, the person receiving services does not decide which vendor receives the contract. Only the Homemaker/Personal Care agency decides if they will deliver the Remote Support directly or with whom they will contract.

When using Remote Support with unpaid back-up support, the person receiving services has the freedom to choose the Remote Support vendor directly. The back-up support is being provided by a natural support instead of a Homemaker/Personal Care agency, so there is no sub-contracting.

Nov 14
Pipeline Weekly (November 14, 2018)

DODD Newsletter

November 14, 2018

Caregiver Finds Support with Future Planning

November is National Family Caregivers Month!

 

With help from The Future is Now program administered by the Hamilton County Board of Developmental Disabilities, 90-year-old Patricia has been able to plan for her son Arthur’s future for when she is no longer able to care for him. “The Future is Now is something that everyone needs to know about,” Patricia says. “Planning for the future is the reason that Arthur and I are able to live comfortably now.”

 

The program hosts sessions where people with developmental disabilities share what is important to them, like where they want to live or how they enjoy spending their day. Caregivers and family members take time to listen to their loved ones while learning about services and planning resources related to housing and finance needs.

 

Learn more about how family caregivers can plan for the future with these free materials.

This Week @ DODD

MUI Rule Change Training

DODD is offering free training sessions about the Major Unusual Incident rule changes that will go into effect in 2019.

 

The sessions will review the intent behind rule enhancements, rule language changes, implementation of the revised rule, and resources. Continuing professional development hours will be offered.

Know Someone Who'd Like To Be an NCI Interviewer?

Tips from OhioMHAS for Staying Safe in the Cold

Webinar: The Opioid Crisis and Early Intervention

Learn about the scope of the opioid problem by understanding what opioids are, what effects they have on the body, and their impact on parents, infants, and the infant-parent relationship with this new webinar in DODD MyLearning.

Like Pipeline Weekly? Tell your friends to subscribe.



Nov 13
Memo Monday (November 13, 2018)

MUI Rule Change Webinar, Training Offered

Attention: County Boards, Investigative Agents, SSAs, Providers

In partnership with the Ohio Department of Developmental Disabilities' stakeholders, the agency is announcing a variety of free training opportunities to learn about the Major Unusual Incident rule changes that will go into effect in 2019.

The training sessions will review the intent behind rule enhancements, rule language changes, implementation of the revised rule, and resources. Continuing professional development hours will be offered.

Register

Webinar: Early Intervention and Opioids

Learn about the scope of the opioid problem by understanding what opioids are, what effects they have on the body, and their impact on parents, infants, and the infant-parent relationship.

Watch the "Opioid Crisis and Early Intervention" webinar with hosts Drs. Robert Gallen and Jennifer Willford available in DODD MyLearning.

Watch Webinar


Chat: PASRR Moving to Assessment Center

Attention: COG Directors, County Boards, SSAs, Superintendents

The Pre-Admission Screening and Resident Review, or PASRR, is moving to the Assessment Center within the DODD Statewide Integrated System. If you are a PASRR reviewer in your county, please make sure that you have requested the correct role from your county board approver.

Register for the DODD Live Chat on Monday, November 26, starting at 10 AM. Send questions to PASRRDOC@dodd.ohio.gov.

Register

End of Year Reminder: Bed Hold Days

Attention: ICF Providers

Please remember to enter all bed hold day requests and additional bed hold day requests for calendar year 2018 in the portal prior to close of business December 31, 2018. The system will not allow dates from 2018 to be entered as of January 1, 2019.

Please contact CR-ICF@dodd.ohio.gov with any questions or for further clarification regarding bed hold days. 


Nov 08
MUI Rule Change Webinar, Training Offered
In partnership with the Ohio Department of Developmental Disabilities' stakeholders, the agency is announcing a variety of free training opportunities to learn about the Major Unusual Incident rule changes that will go into effect in 2019.

The training sessions will review the intent behind rule enhancements, rule language changes, implementation of the revised rule, and resources. Continuing professional development hours will be offered.
Nov 07
Pipeline Weekly (November 7, 2018)

DODD Newsletter

November 7, 2018

NCI Interviewers Share Benefits of Job

The National Core Indicators survey project is important in understanding the overall quality of public developmental disabilities agencies. Watch Annee, Rosie, and Joy from the Cincinnati area explain their roles as NCI interviewers who talk face-to-face with Ohioans with disabilities.

 

During November, the new NCI survey cycle begins. Learn more in the latest #FamilyTalk with Tina Evans, NCI project coordinator for DODD.

This Week @ DODD

Northwest (Sandusky) | Nov. 26-27 and Jan. 8-9 | Register

 

Northeast (Youngstown) | Feb. 26-27 and April 2-3 | Register

 

Central (Circleville) | Jan. 16-17 and Feb. 20-21 | Register

Help Families Unlock Their Strength, Live Their Potential

The Family Engagement Series includes regional hands-on sessions that will teach family members of people with disabilities practical ways to manage pressure and learn creative strategies to modify their existing methods of coping and caring for those they love.

 

Help DODD spread the word!

 

Southwest (Dayton) | March 27-28 and April 24-25 | Register

 

Southeast (Byesville) | Feb. 6-7 and March 7-8 | Register

Live Chat: Ask about the Ins and Outs of PASRR

What's Changing: DODD Apps Moving to the Cloud

Monthly Rate Calculator Webinars for CBs, Providers

County boards and providers can learn about the monthly rate calculator, the new way the daily billing units are calculated for people who live together and share Homemaker/Personal Care services on a consistent basis. 

Like Pipeline Weekly? Tell your friends to subscribe.



Nov 05
Memo Monday (November 5, 2018)

Special Live Chat: Waiting List Assessment

Attention: Business Managers, COG Directors, County Boards, SSAs, Superintendents

DODD will host a special live chat on Tuesday, November 13, at 9 AM to answer questions about the new Ohio Assessment for Immediate Need and Current Need as county boards of developmental disabilities have been using the new tool.

 

Send any questions you may have in advance for the live chat to sue.pairan@dodd.ohio.gov by the end of business Friday, November 9.

Register

CMS Approves Waiver Tech Amendments

The Centers for Medicare and Medicaid Services has approved amendments to the Level One, Self-Empowered Life Funding, and Individual Options waivers on October 26, 2018, about supportive technology. All changes will be effective January 1, 2019.

Read Memo

High-Quality Case Notes Course Available

Attention: Early Intervention Coordinators

The High-Quality Case Notes in Early Intervention Documentation course is now live in DODD MyLearning. This recorded webinar reviews the components of high-quality case notes and documentation best practices. To access, use your DODD portal account to log in or create an account from the MyLearning homepage.

Visit MyLearning

DODD Statewide Apps Moving to Cloud

In July, it was announced that many of the Ohio Department of Developmental Disabilities statewide applications would move to the Microsoft Dynamics 365 Cloud. With this upgrade, county and state users will see small changes in the look and feel of the applications.

Read Memo


Nov 05
DODD Statewide Applications Moving to the Cloud

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

In July, it was announced that many of the Ohio Department of Developmental Disabilities statewide applications would move to the Microsoft Dynamics 365 Cloud.

The ERMS applications include imagineIS, Level of Care (LOC), Developmental Disabilities Profile (DDP), Acuity Assessment Instrument (AAI), Pre-Admission Screening and Resident Review (PASRR), State Funded Behavior Add-On (SFBAO), Waiver Enrollment System (WES), Restrictive Measures Notifications (RMN), and Review Data Systems (RDS).

When the upgrade is live, county and state users will see small changes in the look and feel of the applications.

Some of the upgrades to look forward to are

  • scrolling tiles are replaced with a better organized drop-down menu,
  • a new "recently viewed items" drop-down will allow the pinning of frequently visited pages,
  • and a drop-down menu on each page allows fast navigation to sections on a page eliminating the need to scroll down a page and having to expand grids.

DODD Information Technology Services will provide short videos, which will include any changes. Those will be published for users to access. In addition, ITS will host training sessions to review the changes with users. Below is a list of upcoming sessions in preparation of the DODD statewide ERMS applications moving to the Cloud.

There are two webinars scheduled on November 13, including a morning and afternoon session. The webinar will be live, and the recording will be posted to the DODD Web-Based Training Catalog. There will also be four live sessions at the Rhodes Tower, 30 East Broad Street, Lobby, Columbus, OH 43215. 

Each of the webinars, as well as Columbus trainings, will cover the same material from the above listed applications in ERMS. DODD will also offer live help and be available to answer questions starting the Monday after the go-live date.

Look for additional communication that will include links to the short videos in the coming weeks. If you are experiencing any system issues, email the ITS Call Center at ITSCallCenter@dodd.ohio.gov.


DateLocationRegistration

November 13

9 AM - noon

GoTo Webinarhttps://attendee.gotowebinar.com/register/1325646379755227659

November 13

1 - 4 PM

GoTo Webinarhttps://attendee.gotowebinar.com/register/4616818933227325197

November 14

9 AM - noon

Rhodes

Multipurpose Room

https://reg.planetreg.com/E1117441012631

November 14

1 to 4 PM

Rhodes

Multipurpose Room

https://reg.planetreg.com/E11111365012282

November 15

9 AM - noon

Rhodes Lobby Hearing Roomhttps://reg.planetreg.com/E11111592512686

November 15

1 - 4 PM

Rhodes Lobby Hearing Roomhttps://reg.planetreg.com/E11112134112862

November 19 – 21

9 AM to 4 PM

Webinar Helphttps://attendee.gotowebinar.com/register/5929706185555541003


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