Implementation of New Provider Requirements

The following timelines have been established for implementation of new requirements for persons or entities holding valid independent provider certification or agency provider certification on October 1, 2015, the projected effective date for new rule 5123:2-2-01. Please note:

  • Staff of the Department's Office of Provider Certification recognize and will afford consideration to agency providers scheduled to renew certification between October 1 and December 31, 2015, who may need to gather and submit additional documents to complete their application for renewal certification.
  • Staff of the Department's Office of Provider Standards and Review will begin looking for evidence that providers are in compliance with the new requirements in accordance with the timelines set forth below.

Independent Providers

New Requirement Timeline
Ensure current email address is on file with Department Beginning October 1, 2015
Provider prohibited from using or being under the influence of alcohol or drugs while providing services Beginning October 1, 2015
Report in writing to Department within 14 days if provider is or becomes a related party of a person or entity for which certification has been denied or revoked Beginning October 1, 2015
Complete all topics specified for annual training in paragraph (C)(4) of the rule On or before October 31, 2016, and annually thereafter
Consent to be enrolled in Rapback At point of next application to renew certification

Agency Providers

New Requirement Timeline
Ensure current email address is on file with Department Beginning October 1, 2015
Ensure Chief Executive Officer or other person designated by Chief Executive Officer is directly and actively involved in day-to-day operation of the agency provider and oversees provision of services Beginning October 1, 2015
Report in writing to Department within 14 days when Chief Executive Officer designates another person to be responsible for administration Beginning October 1, 2015
Report in writing to Department within 14 days when Chief Executive Officer or other person responsible for administration leaves agency provider's employ Beginning October 1, 2015
Report in writing to Department within 14 days if Chief Executive Officer or other person responsible for administration is or becomes a related party of a person or entity for which certification has been denied or revoked Beginning October 1, 2015
Be current in payment of payroll taxes, workers' compensation premiums, and unemployment compensation premiums Beginning October 1, 2015
Ensure that direct services staff receive training specific to each individual he or she supports Beginning October 1, 2015
Chief Executive Officer, other person responsible for administration, and employees, contractors, and employees of contractors prohibited from using or being under the influence of alcohol or drugs while providing services Beginning October 1, 2015
Obtain comprehensive general liability insurance in at least $500,000 January 1, 2016
Enroll existing direct services staff in Rapback Beginning January 1, 2016, as existing staff are due for five-year background check in accordance with rule 5123:2-2-02 (Background Investigations for Employment)
Enroll newly hired direct services staff in Rapback Beginning January 1, 2016, as new staff are hired
Demonstrate an established internal system to ensure compliance with requirements as specified in paragraph (D)(10) of the rule April 1, 2016
Ensure Chief Executive Officer and other person responsible for administration have completed annual training specified in paragraph (D)(1)(i) of the rule On or before October 31, 2016, and annually thereafter
Ensure supervisors of direct services staff have completed all topics specified in paragraph (D)(17)(i) of the rule On or before October 31, 2016
Ensure direct services staff have completed all topics specified for annual training in paragraph (D)(17)(j) of the rule On or before October 31, 2016, and annually thereafter
Provide to Department the name, country of birth, date of birth, and social security number for any person owning financial interest of 5% or more in agency provider At point of next application to renew certification
Chief Executive Officer and other person responsible for administration consent to be enrolled in Rapback At point of next application to renew certification