The state of Ohio is committed to delivering accessible digital solutions to all citizens, including those with perceptual impairments. To achieve that goal, this style guide was developed to adhere to the Web Content Accessibility Guidelines (WCAG) 2.0 AA compliance. For the purpose of this guide, AA compliance is mostly an issue of color contrast; there are other considerations when developing a complaint user interface which are not specified in this style guide. You should review the WCAG 2.0 guidelines and identify which requirements are relevant to your implementation.

The WCAG technical documents are developed by the Web Content Accessibility Guidelines Working Group (WCAG WG), which is part of the World Wide Web Consortium (W3C) Web Accessibility Initiative (WAI). For a short summary of the WCAG 2.0 guidelines, see WCAG 2.0 at a Glance.

Having trouble with the site? Contact

Your Information. Your Rights. Our Responsibility.

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Your Rights

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.

Get an electronic or paper copy of your medical record.

  • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
  • We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your medical record.

  • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
  • We may say "no" to your request, but we will tell you why in writing within 60 days.

Request confidential communication.

  • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address. We will say "yes" to all reasonable requests.

Ask us to limit what we use or share.

  • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say "no" if it would affect your care.
  • If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say "yes" unless the law requires us to share that information.

Get a list of those with whom we've shared your information.

  • You can ask for a list (accounting) of the times we have shared your health information for six years prior to the date you ask, who we shared it with, and why.
  • We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We will provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice.

  • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

Choose someone to act for you.

  • If you have given someone health care power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has this authority and can act for you before we take any action.

File a complaint if you feel your rights are violated.

  • You can complain if you feel we have violated your rights by contacting us using the information on page 4 of the PDF format, or at the bottom of this page.
  • You can file a complaint with the U.S. Department of Health and Human Services Office of Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 877-696-6775, or visiting
  • We will not retaliate against you for filing a complaint.

Your Choices

For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.

In these cases, you have both the right and choice to tell us to:

  • Share information with your family, close friends, or others involved in your care
  • Share information in a disaster relief situation
  • If you are not able to tell us your preference, for example, if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.

In this case, we never share your information unless you give us written permission.

  • Sharing of psychotherapy notes

Our Uses and Disclosure

How do we typically use or share your health information? We typically use or share your health information in the following ways:

Treat you.

  • We can use your health information and share it with other professionals who are treating you. Example: A doctor treating you for an injury asks another doctor about your overall health condition.

Run our organization.

  • We can use and share your health information to run our organization, improve your care, and contact you when necessary. Example: We use health information about you to maintain our Medicaid certification.

Bill for your services.

  • We can use and share your health information to bill and get payment from health plans or other entities. Example: We give information about you to Medicaid so it will pay for your services.

How else can we use or share your health information? We are allowed or required to share your information in other ways - usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information,

  • Help with public health and safety issues. We can share health information about you for certain situations such as:
    • Preventing diseases
    • Helping with product recalls
    • Reporting adverse reactions to medications
    • Reporting suspected abuse, neglect, or domestic violence
    • Preventing or reducing a serious threat to anyone's health or safety
  • Do research. We can use or share your information for health research.
  • Comply with the law. We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we are complying with federal privacy law.
  • Respond to organ and tissue donation requests. We can share health information about you with organ procurement organizations.
  • Work with a medical examiner or funeral director. We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
  • Address workers' compensation, law enforcement, and other government requests. We can use or share health information about you:
    • For your workers' compensation claims.
    • For law enforcement purposes or with a law enforcement official to avoid a serious threat to health or safety.
    • With health oversight agencies for activities authorized by law.
    • For special government functions such as military, national security, and presidential protection services
  • Respond to lawsuits and legal actions. We can share health information about you in response to a court or administrative order, or in response to a subpoena.

Our Responsibilities

  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing.
  • If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.

For more information, see

Changes to the Terms of this Notice

We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office and on our website at

Your Comments or Complaints

How to comment or complain about our privacy practices.

If you would like to comment on our privacy practices, if you think we may have violated your privacy rights, or if you disagree with a decision we made about access to your health information, you may file a complaint with the HIPAA privacy officer at any of the following locations:

Ohio Department of Developmental Disabilities
30 East Broad Street, 12th Floor, Columbus, Ohio 43215
Telephone: 614-466-5216 Fax: 614-752-8551

Cambridge Developmental Center
66737 Toland Dr., Cambridge, OH 43725-8987
Telephone: 740-439-1371 Fax: 740- 439-4382

Columbus Developmental Center
1601 W Broad Street, Columbus, OH 43222-1807
Telephone: 614-272-0509 Fax: 614-272-1054

Gallipolis Developmental Center
2500 Ohio Avenue, Gallipolis, Ohio 45631
Telephone 740-446-1642 Fax 740-446-1341

Mount Vernon Developmental Center
1250 Vernonview Drive, Mount Vernon, OH 43050
Telephone: 740-393-6200 Fax: 740-393-6415

Northwest Ohio Developmental Center
1101 South Detroit Avenue, Toledo, OH 43614
Telephone: 419-385-0231, Fax: 419-382-0719

Southwest Ohio Developmental Center
4399 East Bauman Lane, Batavia, OH 45103
Telephone: 513-732-9200 Fax: 513-732-9222

Tiffin Developmental Center
600 North River Road, Tiffin, OH 44883
Telephone: 419-447-1450 Fax: 419-447-5829

Warrensville Developmental Center
4325 Green Road, Highland Hills, OH 44128
Telephone: 216-464-7400 Fax: 216-464-1436

The Ohio Department of Developmental Disabilities (DODD) provides this website as a service to the citizens of the state. As a public entity, it recognizes the importance of privacy to our website visitors. The agency has developed and adheres to the following privacy policy:


All content included on this site, such as text, graphics, logos, button icons, images, audio clips, digital downloads, data compilations, and software is the property of the Department or its content suppliers and protected by United States and international copyright laws. 

License and site access

The Department grants you a limited license to access and make personal use of this site and not to download (other than page caching) or modify it, or any portion of it, except with the express written consent of the Department.  This site or any portion of this site may not be reproduced, duplicated, copied, sold, resold, visited, or otherwise exploited for any commercial purpose without express written consent of the Department. 

Public Records

Ohio’s public record statutes are drawn to be extremely broad in order to allow maximum availability to all government-held information. Subject to certain statutory exceptions, most documents and records maintained by the State of Ohio, including but not limited to electronic data, are public records under Ohio law. Therefore, information submitted through this website may be subject to disclosure pursuant to a public records request.

Usage Statistics

To generate usage statistics to help improve this website, DODD automatically collects certain information on visitors to the site. Each time a visitor views a page, the site collects generic user information such as the type of Internet browser or computer operating system you are using, the date and time you accessed this site, and the Internet address of the site from which you may have linked to this site. It does not collect personal identifiers such as your name, address, telephone number, and email address.

All information collected is looked at as a whole, and may be analyzed for trends and statistics.

Online Forms and Email

DODD’s website will not collect personally identifiable information such as name, address, and telephone number unless you provide that information voluntarily. DODD may ask for this information so that DODD can tailor interactive features of this website to your specific interests and needs, including periodically forwarding information that matches your selected interests. You are free to provide, or not provide, the requested information. If you choose not to provide this type of information, you may still visit most of the website, but you may be unable to participate in certain online forums. Any personal information voluntarily provided by visitors, including personal information submitted in online forms and email, will be used for the purposes stated, and also may be shared with other agencies as required by law or pursuant to agency authority. Information submitted through this website also may be subject to disclosure pursuant to a public records request.

Web Cookies

Visitors who submit information via this website should be aware that data linking your computer to this website (a "cookie") might be created. Temporary cookies may be used when necessary to complete a transaction, to process data submitted to us online, or to facilitate ongoing Internet interaction. Information collected on our website, including cookies, also may be subject to disclosure pursuant to a public records request.

Security Measures

DODD takes very seriously the integrity of its information and systems very seriously. DODD has instituted security measures for all information systems under the agency’s control, including identifying attempts to tamper with this website. Information collected through these security measures may be used in connection with a criminal prosecution or other legal proceedings.


If you would like information on how to review or correct information submitted through this website, please email​.

Social media is designed to facilitate open and honest discussion. The general public is encouraged to post their views about the Department, its current initiatives, and other topics relevant to the disability community on the Department's social media channels (including Facebook and Twitter). Users can post views that do not agree with the Department's position, however, it is the Department's policy to delete posts that contain the following:

  • Profanity or obscenity;
  • copyright violations;
  • protected health information as defined by the Health Insurance Portability and Accountability Act (HIPAA);
  • threats toward any individual or group of individuals; and,
  • personal attacks on any individual, Department staff, members of our social media communities, or members of the general public 

    Posts of this nature will be deleted by the Social Media Manager. 

    The Department reserves the right to remove or block any person from its social media channels who repeatedly violates the guidelines of the Department's social media policy.

Click to read our Social Media Policy.