Rental Assistance Program (RAP) Invoicing Guidelines

  • One-time reimbursements must be invoiced separately from the monthly reimbursements using the templates provided.
  • Reimbursements for multiple approved RAP applications can be processed on a single invoice; refer to this Monthly Reimbursement Invoice template (XLSX) for an example.
  • RAP Invoices must be submitted to DODD by the 10th of the month.
  • Invoices are to be submitted to the Bill To address listed on the invoice.
  • RAP Application Approval # listed on the approval letter must be listed on the invoice.
    • Example: FY16-FRAN-1-S
  • There is a standard format that must be used for the invoice numbers for reporting purposes.
    • One-Time Reimbursement - Invoice Number Format

FY16 for Fiscal Year – First 4 Letters of County – First 3 Letters of Month Submitting Invoice In – S for Single Payment

Example: FY16-FRAN-JAN-S

  • Monthly Reimbursement – Invoice Number Format

FY16 for Fiscal Year – First 4 Letters of County – First 3 Letters of Rental Month Being Reimbursed – M for Monthly Payment

Example: FY16-BROW-FEB-M