Rental Assistance Program

The Rental Assistance Program (RAP) will fund up to $750,000 in rental assistance in each of FY2016 and FY2017 to eligible individuals who receive Home and Community-Based Services (HCBS) Waivers, and are moving from a state-operated Developmental Center (DC) or a privately or county-operated ICF/IID into smaller, community homes of their choosing. The intent of this program is to provide rental assistance until the individual becomes eligible for any other local, state, or federal rental assistance funding.

Learn more about RAP by viewing this webinar.

Eligibility

  1. An Individual (long-term resident only) moves from a DC to a community setting and is enrolled on a waiver
  2. An individual living in a non-DC ICF/IID who leaves the ICF and is enrolled on a waiver.
  3. An individual has demonstrated need
    1. Rents and utilities exceed 30 percent of individual's adjusted gross income
    2. HUD rent voucher not available - must document application and denial or waiting list
  4. Must access HOME CHOICE funding
  5. Individual must have a lease or rental agreement with the landlord

Scope of Availability

  1. May be used in homes previously funded with DODD Community Capital Assistance (purchase and/or renovation)
  2. Landlord may be not-for-profit or for profit entity
  3. May be in a licensed or non-licensed setting
  4. Available to all counties – must be used as a documented last resort and may not supplant county funds being used for rental assistance; the Department makes determination as to eligible counties
  5. Funding to be determined as applications are received
  6. Subject to availability of funds as determined by the Department

Responsibilities of DODD

  1. Provide education and training on new program
  2. Establish assistance parameters (Fair Market Rent, assistance formula)
  3. Distribute Rental Assistance Application to be used by County Boards
  4. Review, approve applications, notify counties
  5. Develop payment system; refer to the Rental Assistance Program Invoicing Guidelines for more information
  6. Develop home inspection criteria and process
  7. Provide ongoing technical assistance

Responsibilities of County Board and/or Housing Corporation

  1. Determine that individual meets eligibility criteria
  2. Complete and submit a Rental Assistance Application and/or Rental Assistance Application for one-time funding with/for individual
  3. Assist individual in finding housing – works with potential landlords
  4. Conduct initial inspection of house
  5. Coordinate rent payments with landlord
  6. Track rent payments – submit documentation as required by DODD
  7. Maintain annual eligibility
  8. Conduct annual inspections of house

Rental Assistance Program (RAP)

Invoicing Guidelines

  • Invoices for approved expenses that were incurred in fiscal year 2017 (July 2016 – June 2017) must be received by DODD prior to October 1, 2017 to receive reimbursement. FY17 invoices received after this date will not be paid.

  • Rap invoice templates are updated annually, therefore, invoices must be submitted on the corresponding template for the fiscal year of the approved expenses. (ex. Reimbursements approved for FY18 must be submitted on FY18 templates). Invoices should be sent via email in Excel format. Use of improper templates or incomplete information may result in return of the invoice to the County Board for corrections and result in a delay in payment.

  • One-Time reimbursements must be invoiced separately from the monthly reimbursements using the appropriate RAP invoice templates provided. Reimbursements for multiple approved one-time RAP payments can be processed on a single invoice.

  • Invoices for one-time reimbursements must be submitted to Dept. of Developmental Disabilities within thirty (30) days of the move-in date listed on the approved application.

  • County Boards must submit a single monthly RAP invoice for all approved monthly RAP applications. The monthly invoice template has multiple tabs for additional applicants and will all total back to the initial invoice page.

  • If more than one monthly RAP invoice is submitted for a specific month, it must be notated in the email subject line when the invoice is submitted to DODD. The invoice numbers are automatically generated and DODD will need to make a manual adjustment to the invoice number to prevent duplicate invoice numbers in OAKS.

  • Monthly RAP Invoices must be submitted to Dept. of Developmental Disabilities within thirty (30) days of the end of the reimbursement month. (ex. Invoices for July reimbursements due by August 30th.)

  • Invoices are to be submitted via email to Felicia.Bond@dodd.ohio.gov with the subject “RAP invoice”.


For questions or more information, contact Katie Schroeder at Katie.Schroeder@dodd.ohio.gov or 614-752-2342.



Forms
Rental Assistance One Time Funds Application - FY 2018
Rental Assistance Program Application - FY 2017
Rental Assistance Program Application - FY 2018
Rental Assistance One-Time Invoice Template - FY18
Rental Assistance Monthly Invoice Template - FY18