Capital Housing

The Capital Housing Office is responsible for the planning, development, and cost-effective use of the Ohio Department of Developmental Disabilities' capital funds through the Community Capital Assistance program. This program provides funding to county boards of developmental disabilities and nonprofit organizations for the purchase, construction, and renovation of community housing for people with developmental disabilities. The office also administers capital funds for its state-operated developmental centers. Other functions include the sale or leasing of department property and other department assets.

  • May be licensed or non-licensed settings (not intermediate care facility)

  • Must be settings of four or fewer people living together

  • May be single family homes, duplexes, quad-plexes, or condos

  • May not be mobile homes or trailers

  • May not be located adjacent to one another if it gives the appearance of clustering

  • Funding from the department is directed to the county board, which has a contract with a local nonprofit housing corporation that owns and manages the property

  • Funding is based on projected housing development and project cost and cannot exceed 90 percent of the project cost

  • Funding is also available for renovations and accessibility modifications

  • Renovation and accessibility projects may be funded up to 75 percent of appraised home value

  • County board of developmental disabilities submits Letter of Intent to the Capital Housing Office
  • The department reviews and approves or denies Letter of Intent
  • If approved, various forms and documents are submitted for review and approval prior to project initiation
  • Project begins; the department monitors the project
  • Upon project completion, the department reviews and approves
  • The department processes payment to county board

View the Housing Purchase Flow Chart (PDF) and Residential Renovation Project Flow Chart (PDF) for more details.

Rental Assistance Program

The Rental Assistance Program provides tenant-based rent subsidies for people with developmental disabilities leaving a developmental center or a private intermediate care facility. Subsidies are based on income and may be used in any kind of housing with a lease or rental agreement where the housing meets fair market rent standards and safety inspections.

The Rental Assistance Program will fund up to $727,500 in rental assistance in both Fiscal Year 2018 and 2019 to eligible people receiving home and community-based services waivers, and who are moving from a state-operated developmental center or a privately or county-operated ICF into smaller community homes of their choosing. The intent of this program is to provide rental assistance until the person becomes eligible for any other local, state, or federal rental assistance funding.
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    • Person (long-term resident only) who moves from a developmental center to a community setting and is enrolled on a waiver
    • Person living in a non-developmental center ICF who leaves the ICF and is enrolled on a waiver
    • Person who has demonstrated need
    • Rents and utilities exceed 30 percent of a person's adjusted gross income
    • U.S. Department of Housing and Urban Development rent voucher not available; must document application and denial or waiting list
    • Person must have a lease or rental agreement with the landlord

      • May be used in homes previously funded with Community Capital Assistance (purchase and/or renovation)
      • May be in a licensed or non-licensed setting
      • Landlord may be not-for-profit or for-profit entity
      • Available to all counties, but must be used as a documented last resort and may not supplant county funds being used for rental assistance; the department makes determination as to eligible counties
      • Funding to be determined as applications are received
      • Subject to availability of funds as determined by the department

      • Provide education and training on new program
      • Establish assistance parameters (fair market rent, assistance formula)
      • Distribute Rental Assistance application to be used by county boards of developmental disabilities
      • Review and approve applications, notify counties
      • Develop payment system (refer to the Rental Assistance Program Invoicing Guidelines for more information)
      • Develop home inspection criteria and process
      • Provide ongoing technical assistance

      • Determine person meets eligibility criteria
      • Complete and submit with or for person a Rental Assistance Application and/or Rental Assistance One-Time Funds Application
      • Assist person in finding housing; work with potential landlords
      • Conduct initial inspection of house
      • Coordinate rent payments with landlord
      • Track rent payments; submit documentation as required by department
      • Maintain annual eligibility
      • Conduct annual inspections of house

      • Invoices for approved expenses that were incurred in Fiscal Year 2017 (July 2016 – June 2017) must be received by the department prior to Oct. 1, 2017, to receive reimbursement. FY17 invoices received after this date will not be paid.
      • Rental Assistance Program invoice templates are updated annually; therefore, invoices must be submitted on the corresponding template for the fiscal year of the approved expenses. (Ex.: Reimbursements approved for FY18 must be submitted on FY18 templates). Invoices should be sent via email in Excel format. Use of improper templates or incomplete information may result in return of the invoice to the county board of developmental disabilities for corrections and result in a delay in payment.
      • One-time reimbursements must be invoiced separately from the monthly reimbursements using the appropriate RAP invoice templates. Reimbursements for multiple approved one-time RAP payments can be processed on a single invoice.
      • Invoices for one-time reimbursements must be submitted to the department within 30 days of the move-in date listed on the approved application.

      • County boards of developmental disabilities must submit a single monthly RAP invoice for all approved monthly RAP applications. The monthly invoice template has multiple tabs for additional applicants and will all total back to the initial invoice page.

      • If more than one monthly RAP invoice is submitted for a specific month, it must be notated in the email subject line when the invoice is submitted to the department. The invoice numbers are automatically generated and the department will need to make a manual adjustment to the invoice number to prevent duplicate invoice numbers in OAKS.

      • Monthly RAP invoices must be submitted to the department within 30 days of the end of the reimbursement month. (Ex.: Invoices for July reimbursements are due by Aug. 30.)

      • Invoices are to be submitted via email to with the subject “RAP invoice”.

      Additional housing opportunities are available through Ohio 811 Project Rental Assistance Program and HOME Choice: Helping Ohioans Move, Expanding Choice.

      Classifications of Care Facilities

      Effective November 1, 2017, the Ohio Building Code (OBC) will be updated and based upon the 2015 International Building Code (IBC). As part of this update, significant Ohio changes will be made to Chapter 3 (Use and Occupancy Classification), especially to the classification of Groups I and R care facilities. These changes are intended to help code users properly classify buildings that are used to provide personal, custodial, and medical care services to individuals occupying these buildings. More