Capital Housing

The Capital Housing Office is responsible for the planning, development, and cost-effective use of the Ohio Department of Developmental Disabilities' capital funds through the Community Capital Assistance program. This program provides funding to county boards of developmental disabilities and nonprofit organizations for the purchase, construction, and renovation of community housing for people with developmental disabilities. The office also administers capital funds for its state-operated developmental centers. Other functions include the sale or leasing of department property and other department assets.

  • May be licensed or non-licensed settings (not intermediate care facility)

  • Must be settings of four or fewer people living together

  • May be single family homes, duplexes, quad-plexes, or condos

  • May not be mobile homes or trailers

  • May not be located adjacent to one another if it gives the appearance of clustering

  • Funding from the department is directed to the county board, which has a contract with a local nonprofit housing corporation that owns and manages the property

  • Funding is based on projected housing development and project cost and cannot exceed 90 percent of the project cost

  • Funding is also available for renovations and accessibility modifications

  • Renovation and accessibility projects may be funded up to 75 percent of appraised home value

  • County board of developmental disabilities submits Letter of Intent to the Capital Housing Office
  • The department reviews and approves or denies Letter of Intent
  • If approved, various forms and documents are submitted for review and approval prior to project initiation
  • Project begins; the department monitors the project
  • Upon project completion, the department reviews and approves
  • The department processes payment to county board

View the Housing Purchase Flow Chart (PDF) and Residential Renovation Project Flow Chart (PDF) for more details.

Rental Assistance Program

The Rental Assistance Program provides tenant-based rent subsidies for people with developmental disabilities leaving a developmental center or a private intermediate care facility. Subsidies are based on income and may be used in any kind of housing with a lease or rental agreement where the housing meets fair market rent standards and safety inspections.

The Rental Assistance Program will fund up to $727,500 in rental assistance in both Fiscal Year 2018 and 2019 to eligible people receiving home and community-based services waivers, and who are moving from a state-operated developmental center or a privately or county-operated ICF into smaller community homes of their choosing. The intent of this program is to provide rental assistance until the person becomes eligible for any other local, state, or federal rental assistance funding.
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    • Person (long-term resident only) who moves from a developmental center to a community setting and is enrolled on a waiver
    • Person living in a non-developmental center ICF who leaves the ICF and is enrolled on a waiver
    • Person who has demonstrated need
    • Rents and utilities exceed 30 percent of a person's adjusted gross income
    • U.S. Department of Housing and Urban Development rent voucher not available; must document application and denial or waiting list
    • Person must have a lease or rental agreement with the landlord

      • May be used in homes previously funded with Community Capital Assistance (purchase and/or renovation)
      • May be in a licensed or non-licensed setting
      • Landlord may be not-for-profit or for-profit entity
      • Available to all counties, but must be used as a documented last resort and may not supplant county funds being used for rental assistance; the department makes determination as to eligible counties
      • Funding to be determined as applications are received
      • Subject to availability of funds as determined by the department

      • Provide education and training on new program
      • Establish assistance parameters (fair market rent, assistance formula)
      • Distribute Rental Assistance application to be used by county boards of developmental disabilities
      • Review and approve applications, notify counties
      • Develop payment system (refer to the Rental Assistance Program Invoicing Guidelines for more information)
      • Develop home inspection criteria and process
      • Provide ongoing technical assistance

      • Determine person meets eligibility criteria
      • Complete and submit with or for person a Rental Assistance Application and/or Rental Assistance One-Time Funds Application
      • Assist person in finding housing; work with potential landlords
      • Conduct initial inspection of house
      • Coordinate rent payments with landlord
      • Track rent payments; submit documentation as required by department
      • Maintain annual eligibility
      • Conduct annual inspections of house

      • Invoices for approved expenses that were incurred in Fiscal Year 2017 (July 2016 – June 2017) must be received by the department prior to Oct. 1, 2017, to receive reimbursement. FY17 invoices received after this date will not be paid.
      • Rental Assistance Program invoice templates are updated annually; therefore, invoices must be submitted on the corresponding template for the fiscal year of the approved expenses. (Ex.: Reimbursements approved for FY18 must be submitted on FY18 templates). Invoices should be sent via email in Excel format. Use of improper templates or incomplete information may result in return of the invoice to the county board of developmental disabilities for corrections and result in a delay in payment.
      • One-time reimbursements must be invoiced separately from the monthly reimbursements using the appropriate RAP invoice templates. Reimbursements for multiple approved one-time RAP payments can be processed on a single invoice.
      • Invoices for one-time reimbursements must be submitted to the department within 30 days of the move-in date listed on the approved application.

      • County boards of developmental disabilities must submit a single monthly RAP invoice for all approved monthly RAP applications. The monthly invoice template has multiple tabs for additional applicants and will all total back to the initial invoice page.

      • If more than one monthly RAP invoice is submitted for a specific month, it must be notated in the email subject line when the invoice is submitted to the department. The invoice numbers are automatically generated and the department will need to make a manual adjustment to the invoice number to prevent duplicate invoice numbers in OAKS.

      • Monthly RAP invoices must be submitted to the department within 30 days of the end of the reimbursement month. (Ex.: Invoices for July reimbursements are due by Aug. 30.)

      • Invoices are to be submitted via email to Felicia.Bond@dodd.ohio.gov with the subject “RAP invoice”.


      Additional housing opportunities are available through Ohio 811 Project Rental Assistance Program and HOME Choice: Helping Ohioans Move, Expanding Choice.

      Ohio 811 Project Rental Assistance Program

      The Ohio Department of Developmental Disabilities (DODD) is collaborating with the Ohio Housing Finance Agency (OHFA), the Ohio Department of Medicaid (ODM) and the Ohio Department of Mental Health and Addiction Services (OhioMHAS) to implement the Ohio 811 Project Rental Assistance Program (811 Program) designed to serve approximately 485 households throughout the state. Note that, due to the limited number of apartments that will receive 811 Program assistance, assisted apartments will not be available in all 88 counties.

      The purpose of this program, as authorized by the Frank Melville Supportive Housing Investment Act of 2010, is to allow households composed of one or more persons with a disability, who are at least 18 but less than 62 years of age and extremely low-income, to live as independently as possible by subsidizing rental housing opportunities in integrated settings. All individuals will be Medicaid-eligible and therefore eligible for services but services are separate from the housing. 


      Individuals with an intellectual or developmental disability may qualify for this program if they participate in or are enrolled on the HOME Choice Program. Also eligible are individuals on an Individual Options, SELF or Level One waiver. In addition to these requirements, individuals with intellectual and developmental disabilities must meet all other program requirements, relative to age and income, as set forth above.

        Prospective 811 tenants' access to the 811 Program will be coordinated by a Services and Support Administrator (SSA). SSAs (or individuals at boards who assist with Housing) will act as 811 Referral Agents. SSAs who wish to refer individuals to the 811 Program will be offered training regarding the program requirements as well as the referral process. SSA's will be trained to use the online pre-screening, assessment, intake and referral platform known as SocialServe. Information about upcoming Referral Agent training dates is posted under Trainings. 

        Post-training, SSAs will use SocialServe to refer eligible individuals to the 811 Program. When an apartment becomes available that matches the individual's need as expressed in their online application, the 811 Waitlist Manager will refer the individual to the apartment complex to fill out a property-level application. If an apartment is unavailable at the time the online application is completed, or another qualifying individual is in a higher priority position for an available apartment, the individual will be placed on the 811 waitlist until an apartment is available.

        Apartments with 811 Program assistance are targeted to individuals who are very low-income and individuals will not pay more than 30% of their adjusted gross income for rent and utilities. Because the 811 Program targets low-income individuals, individuals are not required to pay an application fee when they submit their property-level application. However,  participating properties may collect a security deposit when the lease is signed in an amount equal to one month's total tenant payment or $50, whichever is greater.

        Some but not all 811 apartments will be accessible. Individuals who require an accessible apartment should indicate their need for accessibility in SocialServe.

        Some applicants may need to request a reasonable accommodation or modification. A referral agent should request a modification or accommodation on behalf of the prospective tenant as soon as it appears that such a request is needed.
        Reasonable Accommodation and Reasonable Modification Guide
        Reasonable Accommodation and Reasonable Modification Request Form


        B
        uilding Code Changes

        Effective November 1, 2017, the Ohio Building Code (OBC) was updated based upon the 2015 International Building Code (IBC).  The Ohio Department of Developmental Disabilities has worked closely with the Ohio Board of Building Standards to understand how these changes may impact the homes of individuals with developmental disabilities across Ohio.  The most significant change is that sprinkler systems may be required if a home meets the definition of a care facility and one or more of the occupants are not able to self-preserve during a fire.  It should be noted that existing properties are not subject to this new code change unless or until there is a change of occupancy.  We understand that this change may create a lot of questions.  The Ohio Board of Building Standards staff have developed several tools that will assist with understanding these code changes more clearly.

        If you have further questions, please contact Katie Schroeder, DODD Capital Housing Administrator at 614-752-2342 or Katharine.schroeder@dodd.ohio.gov.  The Board of Building Standards is also available to take questions at 614-644-2613 or e-mail to BBS@com.state.oh.us