Assessments

The Ohio Developmental Disabilities Profile and the Acuity Assessment Instrument both evaluate the needs and circumstances of a person with developmental disabilities. These assessments help to outline the services needed to support someone. A new assessment can be performed whenever a significant change of condition occurs.

Ohio Developmental Disabilities Profile

The Ohio Developmental Disabilities Profile or ODDP assessment starts with an interview of the person requesting services. The interview is completed by an assessor that has successfully completed the department's ODDP training. When the assessment is complete the ODDP sets a funding range for services that the person needs.

Both people using the Individual Options Waiver and residents of intermediate care facilities are required to have an ODDP assessment completed.

For people accessing the Individual Options Waiver assessors are required to complete the ODDP after the person enrolls in the waiver but before service planning is complete. As new residents are admitted to an immediate care facility, assessors are required to meet with them to complete an ODDP. The ODDP is updated annually or when a person experiences a significant change of condition.

The Interview

ODDP assessors schedule a time and place to interview a person and anyone the person wants to have present.

The assessor will ask people present at the interview questions and record their answers. Some of the ODDP questions may sound odd or feel too personal, but assessors are required to ask all questions so they can understand the person's needs.

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After the Interview

After the interview, the assessor uses information from the person and others present during the interviews, records, and other paperwork to complete the ODDP.

The completed calculates a funding range that guides the development of services.

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ODDP Rights

People have the right to

  • Choose to participate in the ODDP interview and the right to choose not to participate
  • Identify people who know them well that they would like to have participate or take their place in the ODDP interview
  • Receive a copy of the completed ODDP assessment and assessment result
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The Tool

Acuity Assessment Instrument

The Acuity Assessment Instrument, or AAI, is used to help determine the level of hands-on support a person needs while participating in adult day services funded by a waiver. The AAI compares the person’s needs and circumstances with those of other adults participating in adult day waiver services or other adult day services in a non-residential setting.

The AAI is conducted by trained staff of a county board of developmental disabilities. Results of the AAI are reviewed annually by the person accessing services and their team to ensure it still reflects their current needs and circumstances. A new assessment can be completed whenever a significant change of condition occurs.

The questions on the AAI tool are scored. Scoring is based on the level of assistance someone might need while participating in adult day services to communicate their needs, to get around, or to perform tasks. The AAI score is used to measure the staff-intensity ratio, which is the amount of staff-time needed to support someone while they are participating in services. The AAI score also establishes the cost or rate for providing adult day services based on the needed level of support.

An AAI must be completed for anyone using a waiver to cover the cost of adult day services. People participating in adult day services without a waiver can still ask to complete an AAI assessment. The assessment can help to ensure that people not using a waiver  to cover the cost of adult day services are getting about the same staff-intensity ratio and level of support as someone who is using a waiver.

The Interview

Assessors schedule a time and place to interview a person and anyone the person wants to have present.

The assessor will ask people present at the interview questions and record their answers.

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After the Interview

After the interview, the assessor uses information from the person and others present during the interviews, records, and other paperwork to complete the AAI.

The completed AAI helps to determine the level of hands-on support a person needs to support them while participating in adult day services funded by a waiver

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AAI Rights

People have the right to

  • Choose to participate in the interview and the right to choose not to participate
  • Identify people who know them well that they would like to have participate or take their place in the AAI interview
  • Receive a copy of the completed AAI assessment and assessment result
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The Tool

Train the trainer AAI materials are available for trainers approved by the department. Approved trainers can request access from Richard.Donley@dodd.ohio.gov.