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Dec 13
Pipeline Weekly (December 13, 2018)

DODD Newsletter

December 13, 2018

From left: Dale, Amanda, Jason, and Ed from Auglaize County

Tech Supports Friends To Live on Their Own

Assisitive technology has supported longtime friends Dale and Jason to live independently. They use a video intercom device to call family when they need them, which is especially helpful for Dale who often uses his hands to communicate. The roommates also use a doorbell with video and motion sensors that sends a text to Dale's brother-in-law Ed when someone rings it so he can help monitor who is visiting.

 

Amanda, a service and support administrator for Auglaize County Board of Developmental Disabilities, says Dale and Jason have flourished in their own space where they can still ask for help if they need it.

 

Watch their story.

This Week @ DODD

PASRR in Assessment Center

Learn how to navigate and submit a Pre-Admission Screening and Resident Review (PASRR) in the DODD Assessment Center with this recorded webinar. View frequently asked questions here. 

DODD Live Chat Focuses on Monthly Rate Calculator

PSM App To Get Cloud Upgrade This Weekend

Learn about Septicemia, Sepsis in Online Course

The "Data Bites" series recorded webinar about septicemia and sepsis is available in DODD MyLearning, featuring three sections and a final quiz. Pass the quiz to receive one CEU credit hour from the Ohio Board of Nursing.

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Dec 07
PASRR Live in Assessment Center

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

Pre-Admission Screening and Resident Review (PASRR) went live in the Assessment Center in DODD's Statewide Integrated System on November 19. All PASRR alerts and notifications are being sent directly to PASRR dashboards in the system. 

If you are an associated county (a county other than where the individual usually lives) you will continue to submit your PASRR through the email PASRRdoc@dodd.ohio.gov while DODD's Information Technology Services works to fix the problems you are experiencing with the "save and submit" to DODD functions.

Learn how to navigate and submit a PASRR in the DODD Assessment Center with this recorded webinar. View frequently asked questions here.

Email questions to PASRRdoc@dodd.ohio.gov.

Dec 07
PSM App To Be Upgraded to Cloud Version 9.0

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The weekend of September 21, the Ohio Department of Developmental Disabilities' statewide Provider Services Management (PSM) application was moved to the cloud. The next step in the cloud migration is to upgrade the application to the newest version.

Beginning Friday, December 14, at 4 PM, the provider portal and the PSM application will not be available while the PSM application is being upgraded to the newest version of the cloud. DODD Information Technology Services is anticipating that applications will be available Sunday, December 16.

With this upgrade, county and state users will see changes in the look and feel of the application. DODD Information Technology Services will provide short webinars, which will include any changes.

If experiencing any system issues, email the ITS Call Center at ITSCallCenter@dodd.ohio.gov or call 1-800-617-6733, option 4.

Dec 07
DODD Policy: ICF Beds on Hold

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

Recently, there have been a number of inquiries and requests to place intermediate care facility (ICF) beds on hold, and the Ohio Department of Developmental Disabilities (DODD) is releasing this notice to clarify the longstanding policy around placing ICF beds on hold.

DODD will allow licensed beds to be placed on hold for future development for up to 365 days in accordance with Ohio Administrative Code 5123:2-3-08(G)(6). If a development application for those beds has not been submitted to the department in that timeframe, the license will be relinquished back to the state.

During the time period in which licensed ICF beds are on hold, they may still be subject to franchise fee assessments. ICF franchise fee assessments are based on each facility's certified bed count as of May 1.  This number is assessed for the following fiscal year. There are only two exceptions to this:

  1. If beds are converted from ICF to HCBS waiver services between May 2 and December 31, the franchise fee assessment is reduced for the last two quarters in the corresponding fiscal year to account for the converted beds.
  2. If the beds from an entire facility are converted from ICF to HCBS waiver services, the franchise fee assessment for that facility is eliminated at the beginning of the next calendar quarter.

If, for example, licensed ICF beds are placed on hold to be sold by one entity to another on July 1, the entity that owned those beds on May 1 will be assessed for the entire fiscal year beginning July 1 even though they no longer own the beds.

If an assessment is not paid timely, the entity assessed will be held liable and the debt will be sent to the Attorney General's Office for collection where interest and collection fees will also accrue. It is recommended that the two parties reach their own agreement on who will remit payment for franchise fee assessments remaining due and payable during the period for which the beds are on hold.


Dec 05
Pipeline Weekly (December 5, 2018)

DODD Newsletter

December 5, 2018

Video: Early Intervention Pilot Shows Success

In 2017, DODD partnered with the Southern Ohio Council of Governments, known as SOCOG, to pilot a program expanding access to Early Intervention services across the region.

 

Using state and local resources, the SOCOG hired occupational, physical, and speech therapists to provide Early Intervention services in seven historically underserved counties in Southern Ohio. Interventionists provided services to children in-person as well as virtually. Preliminary data indicate that service delivery in the pilot county group is now more comparable to the rest of the state, even while seeing an increase in the number of children served.

 

Watch how this pilot program supported Megan and her son, Wes, to find the intervention their family needed in Brown County.

This Week @ DODD

Health Alert: Flu Prevention

Direct service providers can learn flu and pneumonia prevention tips from DODD's latest Health and Welfare Alert, along with how to ensure people with disabilities stay safe in winter weather.

Webinar: Monthly Rate Calculator Replaces DRA

Live Chat: Ask DODD about Medication Administration

MUI Rule Change Webinar

Join DODD to learn about the implementation and intent of the upcoming Major Unusual Incident rule changes that go into effect in 2019. Take a webinar hosted December 19 from 2 to 3 PM for one hour of CEUs.

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Dec 03
Health and Welfare: Preventing Flu, Pneumonia
Dec 03
Memo Monday (December 3, 2018)

DODD Core Systems Migrate to Microsoft Cloud

Consistent with IT Optimization and Cloud First Initiatives, the Ohio Department of Developmental Disabilities migrated the Enterprise Resources Management System (ERMS) from the State of Ohio cloud to the Microsoft cloud in November. This is DODD’s third and final Dynamics 365 cloud migration, building on the successes of the Financial Resources Management migration completed in June and Provider Resource Management migration in September. 

Read Memo

ODX Coming; DODD Portal To Be Upgraded

December 10 is the target date for the State of Ohio Enterprise Identity Solution - OHǀID (ODX) to be incorporated into the DODD Portal login process.

 

The DODD Portal will not be available during this upgrade 5:30 PM Friday, December 7, through 6 PM Sunday, December 9.

Read Memo

ODM Chooses New Utilization Review Vendor

Attention: Providers, SSAs

Effective December 1, 2018, HMS Permedion became the new hospital utilization review vendor for the Ohio Department of Medicaid.

Read Memo


Nov 30
State of Ohio Enterprise Identity Solution Coming Soon

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

December 10 is the target date for the State of Ohio Enterprise Identity Solution - OHǀID (ODX) to be incorporated into the DODD Portal login process.

The DODD Portal will not be available during this upgrade 5:30 PM Friday, December 7, through 6 PM Sunday, December 9. Although the maintenance window is set for the entire weekend, applications should start becoming available intermittently during the weekend. 

Once completed, DODD system users will notice changes to the login process. Those changes will provide enhanced security safeguards and align the department with the Ohio Enterprise Identity Solution.

For assistance in navigating the changes to the login process, visit here.

If you experience any system issues, email the ITS Call Center at ITSCallCenter@dodd.ohio.gov or call 1-800-617-6733 and select option 4.

Nov 29
Family Connection (November, 2018)

November 2018

Planning for the Future

With help from The Future is Now program administered by the Hamilton County Board of Developmental Disabilities, 90-year-old Patricia has been able to plan for her son Arthur’s future for when she is no longer able to care for him.

 

Learn more about how family caregivers can plan for the future with these free materials.

Health and Safety

The Ohio Department of Mental Health and Addiction Services released tips for staying healthy and safe this winter.

Technology

Watch this video from the Ohio State University Nisonger Center about Chris and his family, and learn how they are using Remote Support.

#FamilyTalk

At 12:30 PM on Friday, December 7, log on to DODD's Facebook page to hear updates to Employment First you need to know.

Help Us Help You

Please take a moment with this Family Engagement Survey as DODD explores the best way to communicate with you in 2019.

Know Someone Who'd Like To Be an NCI Interviewer?

The Ohio State University Nisonger Center is looking for people with developmental disabilities and their family members to be NCI interviewers for the National Core Indicators (NCI) Adult in Person survey.

Calendar: Statewide Family Events

December 4 - Family Organization Forum

 

December 7 - DODD #FamilyTalk

 

December through March - Family Engagement Series

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Visit Supporting Families @ DODD.



Nov 28
Pipeline Weekly (November 28, 2018)

DODD Newsletter

November 28, 2018

Tech Council Talks Employment, Benchmarks

Susan Pugh, vocational rehabilitation deputy director for Opportunities for Ohioans with Disabilities, gives a recap of the Ohio Technology First Council's November meeting, which focused on the group's upcoming recommendations, including incorporating technology in employment services. Watch here.

This Week @ DODD

PSM App to Receive Cloud Upgrade in December

The weekend of December 14, the provider portal and the Provider Services Management application will not be available while the PSM app is being upgraded to the newest version of the cloud. More.

New Courses in MyLearning

Celebrate the second year of the department's online training platform by getting started on new courses, such as the Opioid Crisis and Early Intervention webinar or the Meaningful Day series.

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