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Apr 08
Memo Monday (April 8)

Updated: Fair Rental Value Survey FAQs
Attention: ICFs
The Ohio Department of Developmental Disabilities has updated the Intermediate Care Facilities Cost Report Attachment #9: Fair Rental Value Survey FAQ to clarify requirements for calendar year 2018 cost report submission.

The updated frequently-asked-questions document outlines the level of detail requested for line-item descriptions as well as the ability to report multiple renovations for the same item completed in different years. It also clarifies that exterior items attached to the building may include those attached via sidewalk, pavement, or fencing. 

Please contact CR-ICF@dodd.ohio.gov with questions.
Staff Stability Survey Coming
Attention: All HCBS Providers Supporting Adults and/or Children
In mid-April, look for the mandatory National Core Indicators (NCI) Staff Stability Survey for 2018, which is due by May 31, 2019. Only agencies who provide waiver services to adults or children must complete the survey.

Check out how this data is used.
Data Presentation Eligible for CEU Credit
Attention: Social Workers, Social Worker Staff Managers
The Data, Analytics and Research team has a presentation -- Mental Illness Psychiatric Disorders in the Ohio Developmental Disability Population -- eligible for one Ohio Counselor, Social Worker and Marriage and Family Therapist Board continuing education unit (CEU).
DODD Live Chats
Wednesday, April 10
 
Wednesday, April 17
Brush Up on Choking Prevention in 6 Minutes
In Module 3 of the new Health and Welfare Series in DODD MyLearning, review high-risk foods, diet textures, and choking prevention strategies that could save a life.
Recognize and Respond: Autism and Law Enforcement
This training will discuss the prevalence of autism spectrum disorder, how people with autism process information, effective ways to respond to incidents involving law enforcement, and how to create partnerships to better serve people with autism.

Register for the April 23 session at the Ohio Department of Transportation. People with disabilities, their families, service and support administrators, and providers are encouraged to attend.
Back to Basics: Stay Tuned for June Sessions
Register for the April sessions of the "Back to Basics" provider series about internal compliance here.

Sessions focused on community integration will resume in June.
Apr 05
Staff Stability Survey Coming in Mid-April

​​​This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The mandatory National Core Indicators (NCI) Staff Stability Survey for 2018 will be emailed out to providers mid-April.

This survey asks questions related to volume, stability, compensation and benefits of direct service providers (DSPs) serving adults and/or children for calendar year 2018. The data collected allows DODD and policy makers and advocates to:

  • inform policy/program development regarding direct service workforce improvement initiatives;
  • monitor and evaluate the impact of workforce initiatives;
  • and compare states' workforce outcomes with those of other states. 

The survey is only for agencies who provide supports to adults and/or children.

If you provide supports in an intermediate care facility (ICF) setting exclusively, then you will not be required to complete the survey. If you provide supports in an ICF setting and an HCBS setting, you will only be required to complete the survey for the HCBS setting.

This year, the information that you provide will be reported to the Ohio Department of Developmental Disabilities in both aggregate and disaggregated form. Each agency's information will be identified in a report that will be publicly available. 

Please be on the lookout, as survey links from Human Services Research Institute (HSRI) will be emailed from Dorothy Hiersteiner at dhiersteiner@hsri.org.  

For additional guidance, please check out these resources:

NCI Staff Stability Survey FAQ

NCI Staff Stability Survey Guidance

If you have any questions, contact Lindsay Terry Stine at Lindsay.Terry-Stine@dodd.ohio.gov

Apr 05
Data Presentation Eligible for CEU Credit

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The Data, Analytics and Research team has a presentation eligible for one Ohio Counselor, Social Worker and Marriage and Family Therapist Board continuing education unit (CEU).

The "Mental Illness Psychiatric Disorders in the Ohio Developmental Disability Population" presentation is also eligible for an Ohio Board of Nursing continuing education one-hour credit.

After viewing, follow the link in the video description to complete the quiz. Contact abby.hammond@dodd.ohio.gov with questions.

Apr 04
Pipeline - April

April 3, 2019
OCALI and the Autism Certification Center offer resources that help dispel common myths and misconceptions about autism.
5 Things To Know about Autism Acceptance
Kelli Yeagley with the Ohio Center for Autism and Low Incidence (OCALI) explains some important facts about Autism Awareness and Acceptance Month and how to continue that celebration and understanding throughout the year. Watch here.
This Month @ DODD
Register for 2019 Trauma-Informed Care Summit
Recognize and Respond: Autism + Law Enforcement
'Month of the Young Child'
Gov. Mike DeWine has announced April as the Month of the Young Child in order to focus public attention on the needs of Ohio children and to recognize state programs like Early Intervention.
Staff Stability Survey Coming
In mid-April, look for the mandatory NCI Staff Stability Survey for 2017, which is due by May 31, 2019. Only agencies who provide waiver services to adults or children must complete the survey.
Check out how this data is used.
DODD MyLearning Now has 40,000 Users.
Independent Providers: 'Back to Basics' Is For You
In April, direct service providers can brush up on topics such as internal compliance, background checks, and annual training requirements. Sign up.
Stay Current on MUI Rules
Need to review changes to Major Unusual Incident rules or catch up on 2018 Health and Welfare Alerts? Try module two of the new Health and Welfare series available in DODD MyLearning.
Apr 01
Memo Monday (April 1)

Resource: Pre-Admission, Options Counseling
Attention: County Boards, ICFs
The Ohio Department of Developmental Disabilities would like to clarify the requirement for the written pamphlet used by intermediate care facilities (ICFs) in accordance with ORC 5124.69, licensed residential facility requirements found in OAC 5123:2-3-03, and the information required of county boards for pre-admission counseling in accordance with ORC 5124.68.

The required documents for pre-admission and options counseling have been combined into one informational pamphlet to clarify which documents must be used to educate people with disabilities about waiver and ICF services. This information has also been updated on the DODDwebsite.

If you have any questions about these requirements, please contact
CR-ICF@dodd.ohio.gov.
DODD Live Chats
Try New Health and Welfare Series
Need to review changes to health and welfare rules or catch up on 2018 Health and Welfare Alerts?

Check out module two of the Health and Welfare series in DODD MyLearning.
DODD MyLearning Now Has 40,000 Users.
30-Minute Series: Pathway to Employment
Case managers can try these short sessions from the State Employment Leadership Network about innovative approaches to support people with disabilities on their path to employment. Register here.
Healthcare Advisory Committee
Nurses in the developmental disabilities field can join the Healthcare Advisory Committee's spring conference on April 10 focused on "Aging, Delegation, and Inspiration." Register here.

Mar 25
Memo Monday (March 25)
ICF Initiative Invoices Updated
Attention: County Boards, ICFs, Providers
DODD has recently restructured management of the intermediate care facility program, moving it from the Medicaid Development and Administration division to Residential Resources.

FY19 ICF invoices were updated to reflect this change. The ICF Transition Bridge Waiver Funding invoice attestation page was also updated to reference Community Transition Funds rather than the HOME Choice Program, which has now ended. Contact CR-ICF@dodd.ohio.gov with questions.

Due Dates Announced for ICF Cost Report
Attention: ICFs
All 2018 year-end Medicaid cost reports for intermediate care facilities (ICFs) must be received on or before April 1, 2019. ICFs may request a 14-day extension to this due date by emailing CR-ICF@dodd.ohio.gov. Approved extension requests are due on or before April 15, 2019.

Revisions to year-end reports must be received no later than May 31, 2019. Corrections filed after this date will be considered amended cost reports.
Video: Monthly Rate Calculator Training
Attention: Providers, COG Directors, SSAs, Superintendents
View DODD's recorded training presentation about the Monthly Rate Calculator (MRC) here. It was originally recorded February 20.

Email MSSSupport@dodd.ohio.gov with MRC questions.
DODD Live Chats
Nursing Documentation Course Now Live
Providers, RNs, and LPNs can refresh their understanding of documentation requirements established by the Ohio Board of Nursing and the Nurse Practice Act. Completion of the course qualifies for one CEU credit hour from the Ohio Board of Nursing.

'A Conversation with Stakeholders' Budget Webinars
Join Director Jeff Davis for an extended overview of the proposed state budget and timeline.

Monday, March 25, from 3 to 4 PM. Register here.
Friday, March 29, from 9 to 10 AM. Register here. 
More Events around the State
April 3-5 - Ohio Provider Resource Association (OPRA) Spring Conference. Register here.
Mar 18
Memo Monday (March 18)

Guidance: ICF Exit Waiver Availability
Attention: County Boards, ICFs
The Ohio Department of Developmental Disabilities has received multiple inquiries about Exit Waiver eligibility for residents of intermediate care facilities with eight or fewer beds. DODD would like to clarify that all ICF residents are eligible for Exit Waiver allocation regardless of the facility bed capacity. 
ODM Releases EVV Provider Training Info
Attention: All Providers
Training registration for the Ohio Department of Medicaid’s (ODM) Electronic Visit Verification (EVV) Phase 2 will begin April 1 with training open May 6.
Update: Medication Self-Admin Assessments
In January, the Ohio Department of Developmental Disabilities publishedguidance about updated medication self-administration assessments.

As a larger group of stakeholders began to use the new forms, it was noted that some minor adjustments needed to be made to better capture situations where people are cognitively able to self-direct care but need physical assistance. Revised editions are now posted.
Clinician's Verification Form Changes
Attention: County Boards, DCs, ICFs
Following communication with members of the Ohio Association of County Boards, the Clinician’s Verification Form 10 and Up has reverted back to the previous form and includes the option for a Certified Nurse Practitioner (CNP) to sign for medical conditions that are within the CNP’s scope of practice. 
 
The form has been updated in the forms section of dodd.ohio.gov under "Waiver Enrollment."
DODD Live Chats
Webinar: Technology, Community Initiatives
Join DODD for the "Technology + Community Life" webinar on March 21 to learn more about Technology First and Employment First and how those state initiatives connect.

Health and Welfare Series Live Now
The Health and Welfare Series online course contains five modules on topics such as Major Unusual Incidents (MUI) rule changes, choking and fall prevention, DODD Health and Welfare Alerts, and MUI investigations. 
 
Modules vary from 5 to 15 minutes in length. All five modules will take about an hour to complete. Complete all five modules to satisfy the annual training requirements found in OAC 5123-17-02: Addressing Major Unusual Incidents and Unusual Incidents. Completion of all five modules is eligible for one CPD unit. Modules can also be completed separately. Get started in DODD MyLearning.
More Events around the State
March 27 - The Ohio Association of County Boards (OACB) is hosting a service and support administrator (SSA) forum about Assistive Technology, among other topics. Register here.

Throughout March - The Ohio Provider Resource Association and DODD are hosting "Back to Basics" training for providers to revisit fundamental topics of caring for people with disabilities. March's theme is Trauma-Informed Care and Bridges Out of Poverty. Register here.
Mar 15
Guidance: ICF Exit Waiver Availability

​​​This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The Ohio Department of Developmental Disabilities has received multiple inquiries about Exit Waiver eligibility for residents of intermediate care facilities with eight or fewer beds. DODD would like to clarify that all ICF residents are eligible for Exit Waiver allocation regardless of the facility bed capacity.

All ICF residents should also be provided with the pamphlet materials prepared by DODD and participate in an ICF-led discussion of resident options both annually and as requested in accordance with ORC 5124.69. That requirement is separate from the current options counseling being offered through CareStar to residents of ICFs with nine or more beds. 

Contact CR-ICF@dodd.ohio.gov with any questions related to this process.

Mar 15
ODM Releases EVV Provider Training Dates

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

Training registration for the Ohio Department of Medicaid’s (ODM) Electronic Visit Verification (EVV) Phase 2 will open April 1.

This message provides an overview of how training will work and what to expect for Phase 2 training.

Training opens on May 6, and space is limited. Phase 2 of EVV will cover Homemaker/Personal Care services billed in 15-minute units and IO Waiver Nursing services.

As a reminder, the required use date for Phase 2 EVV providers is August 5, 2019. The EVV System can be accessed once a person has completed training.

Mar 15
Update: Medication Self-Admin Assessments

​​​This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

In January, the Ohio Department of Developmental Disabilities published guidance about updated published medication administration assessments.

As a larger group of stakeholders began to use the new forms, it was noted that some minor adjustments needed to be made to better capture situations where people are cognitively able to self-direct care but need physical assistance. Revised editions are now posted.

Any successful use of previous forms requires no action. As previously stated, beginning April 1, 2019, any new assessments should be completed using the new forms.

  • The annual updating of previously completed assessments can be finished with the form used for the original assessment. 
  • When a new assessment is needed, the new form should be used.
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