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Feb 23
Update: Franchise Permit Fee Invoice Address

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

Please note that payments for franchise permit fees should no longer be sent to the Ohio Department of Medicaid. Sending your payment to the wrong address may result in delayed receipt by the Ohio Department of Developmental Disabilities and could potentially lead to claims payments being held for the provider.

As the invoice states, “Please make remittance payable to: Treasurer of State of Ohio, (DODD) and return each quarterly FPF payment to the Ohio Department of Developmental Disabilities, Division of Medicaid Development and Administration, PO Box 74729 Cleveland, Ohio 44194.”

Invoices are now available in the Medicaid Information Technology System (MITS) and should be accessed under the correspondence tab. Should you have difficulties accessing your invoice, please contact Medicaid Provider Assistance at 1-800-686-1516 weekdays between the hours of 8 AM and 4:30 PM for assistance.

Feb 23
Automated Cost Report Has New Software

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

The Ohio Department of Medicaid has posted a new version (version 4.1.4) of the Automated Cost Report (ACR) software to its website. The following link will take you to the Ohio Department of Medicaid tool.

You will need to uninstall the previous version of this software prior to installing the updated version.

Please use version 4.1.4 of the software to complete cost reports for calendar year 2017.

2017 ICF cost report extension requests may be emailed to CR-ICF@dodd.ohio.gov.

Feb 23
User Testing: Waiting List Online Application

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

In anticipation of the proposed changes to the waiting list rule OAC 5123-9-04, the Ohio Department of Developmental Disabilities will release a new statewide waiting list assessment and online application.

To assist in this effort, DODD is asking for volunteers who are employees from county boards of developmental disabilities to assist with the User Acceptance Testing (UAT), which is slated for May 2018. UAT will be performed in an environment where users of the applications can come in to help find errors in processes and flows. You will be asked to help test processes that begin with completing a waiting list assessment for a person, requesting the allocation, entering the level of care, and enrolling the waiver. The training room at DODD will be available for those who can come to Columbus and Skype sessions will be available for those who are not able to be here.

DODD will announce training in a later memo when more information is available.

If you are interested in assisting with UAT, follow the link to go to the DODD UAT portal to add an account and request the UAT Waiting List access (fill out the online affidavit); or, if you have an account already in UAT, just request the UAT Waiting List access (fill out the security affidavit).

Please let Jessica McGonigle at jessica.mcgonigle@dodd.ohio.gov know that you will be participating in DODD’s Statewide Waiting List System UAT.

DODD’s Information Technology Services Call Center staff will be processing the affidavits to allow access to the UAT portal. Affidavits for all identified User Acceptance Testers must be submitted by April 1 to allow for ample time to process the requests. Once affidavits are processed, follow up emails will be sent to all testers with details about the process.

Feb 21
Pipeline Weekly (Feb 21, 2018)

DODD Newsletter

Feb. 21, 2018

PHOTO ALBUM: Interviews at The Q

The Employment Collaborative of Cuyahoga County this week connected people with disabilities and local employers, drawing about 175 job seekers and 50 businesses to the Quicken Loans Arena for the interview process.

 

Discover why a job coach from Union County wants to replicate this hiring event and what some Cleveland job seekers had to say about the opportunity.

This Week @ DODD

VIDEO: Stand Up to Bullies

Don't forget: February is Abuse Prevention Month! Watch Ethan from Franklin County give some examples of what to do if someone is being bullied and doesn't feel safe.

What Does It Mean to 'Speak Up, Stay Safe'?

Employment First Expands with These New Managers

New Courses Added

A dozen new person-centered counseling and employment support courses have been added to the online courses available in DirectCourse. Courses in DirectCourse are all applicable toward the 60 hours of training required for the Competency-Based Add-On Rate.

Like Pipeline Weekly? Check out Family Connection.



Feb 21
Statewide Resource: Regional Community Life Engagement Project Manager

This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.

What is a community life engagement project manager and how can they help you?

The Community Life Engagement Project Manager is an expansion of the Employment First team and their primary focus will be to ensure that individuals eligible for DD services in Ohio have as many opportunities as possible to work and thrive in their communities, through state-of-the-art planning and supports that focus on their talents, interests and skills. A large portion of their time will be spent supporting the transformation of current adult day and employment supports away from facility-based toward a community-minded emphasis and practice.

Main Responsibilities

  • Expand regional strengths and innovative approaches and look for ways to sustain and share them.
  • Remove barriers to innovation and positive practices.
  • Ensure DODD integrates and coordinates work across regions.
  • Assist in establishing unique goals for the region and working in partnership with stakeholders to achieve these goals.

Why this change?

We understand each person is at a different place on their path to community employment and community engagement. There are times people don’t or won’t work: people retire, get sick, get fired, quit, have setbacks, and even times when the people supporting them just can’t figure out what kind of job they could do. We want to ensure services and supports are available during those times as well, to help people understand their options, discover ways to contribute, connect and participate meaningfully in their communities.

Where are the regions and who are the community life engagement project managers?

A Community Life Engagement Project Manager has been designated for each of four Ohio regions. See the attached map for an outline of each region and the name and contact information for each of the four Community Life Engagement Project Managers.

Who can I contact?

This team will be led by Stacy Collins. Should you have questions about the role and responsibilities of the Community Life Engagement Manager, please feel free to contact Stacy at stacy.collins@dodd.ohio.gov or 614-466-6612.

NW Region: Kelly Schuck: kelly.schuck@dodd.ohio.gov, 614-867-8351

SW Region: Keith Banner: keith.banner@dodd.ohio.gov, 614-687-1563

NE Region: Britta Hough: britta.hough@dodd.ohio.gov, 614-813-3255

SE Region: Tom Hess: thomas.hess@dodd.ohio.gov, 614-466-7480

CommunityLifeEngagementProjectManagers.jpg


Feb 21
First Aid CPR Info
Feb 20
Memo Monday (Feb 19, 2018)

New: Project SEARCH Joint Guidance

Attention: County Boards

Opportunities for Ohioans with Disabilities and the Ohio Department of Education have issued joint guidance on Project SEARCH job readiness training programs.

Read Memo

Public Comment Open for Waiver Changes

Public comment is open for proposed changes in the Individual Options, Level One, and Self-Empowered Life Funding (SELF) waivers to increase rates for respite services and add the availability of a competency rate add-on for qualified providers.

Read Memo



Feb 14
Pipeline Weekly (Feb 14, 2018)

DODD Newsletter                                          Feb. 14, 2018

Stakeholders Lead the Charge for HCBS Waiting List Changes

To better serve Ohioans with developmental disabilities, a coalition that included people with disabilities, parents, family members, advocacy organizations, and county boards of developmental disabilities worked for over a year to modernize Ohio’s waiting list for home and community-based services. 

Fixing Ohio's HCBS Waiver Waiting List

The Fix the List coalition used the input of people with developmental disabilities and their families to develop a way to address Ohio's waiting list for home and community-based services waivers.

 

The coalition’s website offers more information on how the proposed changes to Ohio’s waiting list rule would affect people currently on the waiting list and anyone new who requests waiver services.

This Week @ DODD

NOTE: Broadcasts appear at the top of DODD's Facebook page starting at the listed times.

#FamilyTalk Series Discusses Waiting List Changes

DODD's #FamilyTalk series on Facebook Live takes a look at the proposed changes to the state's HCBS waiting list rule.

 

12:15 PM February 16 - Director John Martin joins the conversation

12:30 PM March 2 - DODD staff take your questions

VIDEO: Why Providers Should Try the 2018 Transformation Series

SSAs: Learn How Proposed Changes to the Waiting List Affect Operations 

Ohio 811: Referral Agent Training for SSAs

SSAs can join this one-hour webinar February 20 offered through the Ohio Housing Finance Agency to be able to refer people to the Ohio 811 Project Rental Assistance Program.

Like Pipeline Weekly? Check out Family Connection.



Feb 14
Stakeholders Announce Changes Aimed at Fixing Ohio's Waiting List for Home and Community-Based Services

The new waiting list rule will prioritize services for those with the greatest need. To better serve Ohioans with developmental disabilities, a coalition that included people with disabilities, parents, family members, advocacy organizations, and county boards of developmental disabilities worked for over a year to modernize Ohio's waiting list for home and community-based services. Under the new rule, all county boards will use the same assessment tool to determine if a person has needs that can be addressed through local resources or if those needs require enrollment in a waiver. An assessment will be administered when someone wants waiver services or is on the current waiting list.

The assessment will result in one of the following outcomes

  • Outcome 1: For a person determined to have an immediate need, county boards will take action within 30 days of the assessment to ensure the person gets services. In order to reduce the risk of harm to the person or others, the county board may link the person to community resources, county board resources, or enroll the person in a waiver.

 

  • Outcome 2: The person has unmet needs that will require enrollment in a waiver in the next 12 months. County boards with limited funds will place the person's name on the current needs waiting list.  

     
  • Outcome 3: The person does not have any unmet needs at this time. A new assessment can be requested when needs change. 

     
  • For each outcome, the Ohio Department of Developmental Disabilities will maintain a record of the assessment for family members and people with disabilities to review.  

The old way of doing business has been unpredictable for families. There are roughly 49,000 people with developmental disabilities currently on Ohio's home and community-based services waiting list. Currently, families sign up for the waiting list through their county boards of developmental disabilities with no determination of eligibility, and many place their family member on multiple county board waiting lists. A majority of people on Ohio's waiting list has no current unmet need, according to a recent study, and many people on the list are already receiving some other form of service.

BOTTOM LINE: After implementation of the new home and community-based services waiting list rule, Ohioans with developmental disabilities and their families will have a fair, streamlined process for applying for home and community-based services waivers that takes into account those people with the most pressing needs and matches them with the necessary resources. This new way forward also will provide the Ohio Department of Developmental Disabilities and local county boards with important information that will allow them to more effectively plan to meet both current and future needs.

Those interested in learning more can find Ohio's new home and community-based services waiting list rule at the department's Rules Under Development webpage. The Waiting List Assessment Tool is included as an appendix to the rule.

DODD is interested in your feedback. Please direct all comments and suggestions for improvement of the rule to the department's rule coordinator, Becky Philips, at becky.phillips@dodd.ohio.gov on or before February 28, 2018.

Feb 14
Fix The List Coalition Leads Charge for Changes to HCBS Waiting List

A coalition of people with disabilities, family members, organizations representing guardians, county boards, providers, and the Ohio Department of Developmental Disabilities has been working to fix Ohio’s home and community-based services waiver waiting list.

The goal of Fix the List is to simplify access to waivers and other supports to better reflect unmet needs and more efficiently direct support to the people and families who need them now.

The coalition’s website FixTheList.info offers more information on how the proposed changes to Ohio’s waiting list rule would affect people currently on the waiting list and anyone new who requests waiver services.

The Fix the List coalition includes the department and the following members

Coalition logos.JPG

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