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Jun 28
Pipeline Weekly (June 28, 2017)

DODD Newsletter                                                                      June 28, 2017

AdaptAbilities: Finding a New Home outside an ICF

Chris Rupinsky from Northeast Ohio entered an intermediate care facility (ICF) after his aggressive behavior became untenable for his family. But after experiencing setbacks at the ICF, Rupinksy and his family began exploring how he could live in his own apartment.

Read More

This Week @ DODD

 Training & Tools                        Health & Welfare

#FamilyTalk: DODD Budget

As the state's operating budget is signed into law this week, Director John Martin will discuss DODD's budget with Family Liaison Kim Wiemer. #FamilyTalk will be hosted on Facebook Live Monday, July 10, from 3:30 to 4 PM. Join to ask DODD your questions.

Plan Safe Visits This Summer

Going on a trip to one of Ohio's many fairs, festivals, or zoos?

 

Check out the Ohio Department of Aging's tip list about safe outings with pointers on coordinating a group visit and checking venue accessibility.

  Operations                                 Employment First

Staff Stability Survey

The Staff Stability Survey is a mandatory online survey for agency and ICF providers of direct care services. This survey will help the Ohio Department of Developmental Disabilities gather important information about Ohio's direct support agencies. It's due June 30!

Employment: Complex Needs 

Loop Ohio's mentor webinar series is exploring on Friday, June 30, how finding employment for people with complex support needs is the same process as it is for anyone else. Join the larger conversation by signing up for a free Loop Ohio login to learn more about upcoming provider training sessions and events. 

Like Pipeline Weekly? Check out Family Connection.



Jun 27
AdaptAbilities: Finding a New Home outside an ICF

Chris Rupinsky's life has "changed dramatically," his mom says.

After complications at birth, he was rushed to a neonatal clinic where he experienced seizures. Two weeks after birth, he was permitted to go home to his parents, George and Barb, and three younger siblings.

"We knew he would have difficulties, but thought he would catch up," Barb says. But after some time, it became apparent that Chris was going to need more help than most. "He has epilepsy, diabetes, anxiety, and anger issues." 

Chris was in various schools throughout his adolescence, including Fairhaven School, administered by the Trumbull County Board of Developmental Disabilities. "The people that worked with him really made things good for him," Barb says. He was very active growing up; bowling every Saturday and involved in the Special Olympics. Now, he loves to play baseball and dance.

Once he became a young man, the family started to notice substantial anxiety and anger issues. His brother and sisters went off to college and were getting jobs, getting married. All while Chris was at home.

"When the kids were gone, he was beside himself. He started acting out and was violent at times," Barb says. It was at this point that Chris told his parents, "I am getting an apartment." 

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Chris's aggressive behavior continued to escalate and became untenable when he lashed out at Barb.

"At that point in time, I knew something had to change," she says. They sought the advice of his SSA, and eventually there was an opening at an intermediate care facility (ICF) in Mahoning County. At the ICF, there were 10 guys in a house, and it was a safe setting. He also attended a workshop.

"He knows it wasn't our dream for him," Barb says. A couple of years later, Chris moved into a new house with people who didn't interact with him as much. He had ups and downs for all seven years he lived in the ICF.

"We did notice that he was not doing well. The kids noticed before we did. He was not himself, and his living situation was taking a turn for the worse. It just wasn't good."

Chris coped with this stress by becoming angry and shouting words Barb says she won't repeat. "He had never done that before." Things continued to decline during the summer of 2015. George and Barb started keeping a notebook that summer, and recently revisited some of the entries. "I forgot how bad it was."

When Barb visited Chris at the ICF and learned that he had two major psychotic episodes -- first thought to be grand-mal seizures -- Barb became determined to change his living situation and started making phone calls.

Members of the Medicaid team at the Department of Developmental Disabilities coordinated with the Mahoning County Board of Developmental Disabilities (MCBDD) to draft some options for Chris. During the process, DODD offered Chris an exit waiver.

Then, everything kicked into high gear. Chris and his family chose a provider and started looking for places for him to live.

"I got a message from the provider that they may have a place for Chris. George and I are just looking at each other," Barb says. "It's a beautiful apartment complex. It's clean and roomy. And it's going to be Chris's apartment. Chris was just so happy. His provider asked if he liked it, and Chris replied, 'I love it. Where's my car?'"

Chris now lives in that apartment, where his favorite things are his kitchen, living room, and vacuum. "He is very proud that he has his own apartment."

His outbursts still occur, but with less severity and frequency, and Barb and George are in the process of setting up behavior therapy for Chris. Overall though, his behavior and interactions with his family have greatly improved while being at his apartment.

 "I'm happy now," Chris says. 

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Jun 27
Non-Medical Transportation
Jun 26
Memo Monday for June 26, 2017

ODDP Tool Postponed

Attention: ICF Providers

The department is still determining its role in the completion of developmental disabilities profiles for people living in ICFs and has decided to pull the rule, which will be made effective at a later date. This means that the Ohio Developmental Disabilities Profile (ODDP) tool will not be available through the DODD Portal on July 1, 2017, as previously announced. More information will be provided as it becomes available.

PCW to Become PSM

Attention: All Providers

The Provider Certification Wizard (PCW) is transitioning into a new system titled Provider Services Management (PSM), which will be effective July 31, 2017. Read more about improvements to the system.

Read Memo

DODD Offers PDN Webinar, Live Chat

Attention: Private Duty Nurses

Effective July 1, DODD will assume responsibility for authorizing private duty nursing (PDN) services for people enrolled in all DD waivers who are not enrolled in managed care plans.

 

DODD has a new recorded webinar about PDN, which should address many common questions. For more specific questions, join DODD’s Live Chat on PDN Wednesday, June 28, from 1 to 2 PM.

Read Memo

Staff Stability Survey Due by End of Week

Attention: Direct Care Providers

The Staff Stability Survey is a mandatory online survey for agency and intermediate care facility (ICF) providers of direct care services. This National Core Indicators survey will help DODD gather important information about Ohio's direct support agencies. Please note: This survey is NOT for independent providers or agencies who do not provide direct care services.

Read Memo

Jun 23
Staff Stability Survey Due by End of Week

​The Staff Stability Survey is a mandatory online survey for agency and ICF providers of direct care services. This survey will help the Ohio Department of Developmental Disabilities gather important information about Ohio's direct support agencies. Of particular interest is how waiver provider agencies are using the money from the 2016 rate increase. Results of this survey will be reported in the aggregate (as a state average), and your organization will not be identified in any way in the survey reports or in the dataset.

Please note: This survey is NOT for independent providers or agencies who do not provide direct care services. If you are an independent provider or did not bill for direct care services in 2016, you will not receive a link and do not need to complete the survey. 

The survey is due Friday, June 30. Agencies that do not complete the surveys in a timely manner will be issued a citation by DODD

All required agency providers have been sent survey email links. The email was sent to your Human Resources email address, if we had that address available. Please check your inbox or spam folder for an email with the subject line "NCI Staff Stability Survey 2016". The sender of the survey was dhiersteiner@hsri.org

Can't locate your email? Please email abby.hammond@dodd.ohio.gov or emma.schlegel@dodd.ohio.gov to have your survey resent. Put the name of your agency in the subject line of the email.

Download the results of previous Staff Stability Surveys here.

Jun 22
Early Intervention Update - June 22, 2017

To: Home Visiting and Early Intervention Stakeholders

 

From: Director John Martin, Ohio Department of Developmental Disabilities and Interim Director Lance Himes, Ohio Department of Health

 

Date: June 22, 2017

 

On February 27, 2017, we sent a memo to the field indicating Central Coordination would continue to serve both Home Visiting and Early Intervention, but would no longer be called Help Me Grow. Help Me Grow was to be reserved for Home Visiting.

 

Since that time, we have heard from people across the state expressing concerns with that change. Many of you shared how long and hard you have worked to brand Help Me Grow. That families, primary referral sources and the community at large recognize Help Me Grow, and you did not want to lose that. As a result, we have decided that Central Coordination will continue to operate as Help Me Grow. We will not be rebranding Central Coordination.

 

We are also happy to announce that Cleveland Sight Center has been chosen to operate Ohio’s Central Intake & Referral system for Home Visiting & Early Intervention. Many strong proposals were received, and we want to thank those of you that took the time to reply. To ensure a smooth transition, we will be extending the current Central Coordination agreements through July 31, 2017.

 

Cleveland Sight Center will be the central site for intake and referral. They will build on their existing call center, which they have operated successfully for many years. Their staff will be trained in accordance with current requirements. They have established quality measures, and will be reporting on those to both the Home Visiting Consortium and the Early Intervention Advisory Council quarterly. They will continue to operate 1-800-755-GROW, as well as phone numbers reflecting prefixes from across the state. Additionally, they will run a statewide marketing campaign for Help Me Grow.

 

Many of you expressed that local outreach and relationships have been essential to your success in finding families and children who would benefit from Home Visiting or Early Intervention. The competitive RFP process produced savings for the central intake and referral system, of which the State will be reinvesting into local outreach efforts. In addition to extending current Central Coordination agreements, DODD and ODH will be working collaboratively to distribute available funds to support local level efforts.

 

We appreciate your on-going commitment and partnership, and look forward to working with you to strengthen our system to ensure the best outcomes for kids and families. 


Jun 21
Pipeline Weekly (June 21, 2017)

DODD Newsletter                                                                   June 21, 2017

PCW to Become PSM

Starting July 31, Provider Services Management (PSM) will be the new platform for provider certification applications and re-certification. PSM takes over from Provider Certification Wizard, or PCW.


Providers who have started any applications in PCW -- such as initial certification, re-certification, or demographic updates -- must complete them and pay fees before July 30 or their application packets will not be saved.

Read More

This Week @ DODD

  Training & Tools                        Health & Welfare

Private Duty Nursing Live Chat

Effective July 1, DODD will assume responsibility for authorizing private duty nursing for people enrolled in all DD waivers who are not enrolled in managed care plans.

 

Join next week's Live Chat on private duty nursing, Wednesday, June 28, from 1 to 2 PM. Stay on the lookout for an upcoming webinar to review PDN, as well!

Upcoming MUI Webinars

The Major Unusual Incident (MUI) team has a variety of health and welfare-specific online training sessions planned for the rest of the year. Learn about the MUI Rule and reporting requirements for direct support professionals on June 29.

 

Check out the Training @ DODD page for more MUI webinars and the new direct service provider modules.

Operations                                   Employment First

BBT: Provider Transformation

This month's Brown Bag Thursday discussion will recap the 2017 Transformation Summit and what providers learned during Employment First's series on building innovative service models. Join DODD June 29 to hear from providers, such as Starfire and Melodic Connections, and Employment First staff.

Inclusive Internship Programs

Summer can be a fitting time for employers to start bringing interns into their business, organization, or agency. The Office of Disability Employment Policy offers a comprehensive guide on the benefits of implementing inclusive internship programs that attract young adults with disabilities.

Like Pipeline Weekly? Check out Family Connection.



Jun 21
Provider Certification Wizard (PCW) News Update

Provider Certification Wizard (PCW) News Update

6/21/2017

The Provider Certification Wizard (PCW) is being replatformed to a new system titled Provider Services Management (PSM).  The transition to the PSM platform will be effective on July 31, 2017 and you can expect the following improvements.

  • A landing page that shows all of your accounts/roles with DODD
  • A user friendly on-line experience
  • A progress bar to show where you are in the application process
  • A “shopping cart” summary of your application that updates as you complete the application
  • An ability to send questions and communicate with Provider Certification within the application
  • The ability to view the documents you’ve uploaded

It is important to note that any applications started in PCW but not fully submitted (fees paid) by July 30, 2017 will not be saved.  If an application in PCW is not submitted by July 30, 2017, the application information will be lost and the applicant will need to create a new application in the new PSM system.  

We’re excited to offer this new application format and look forward to your feedback. 

 
 


Jun 20
5 Things DODD Staff Should Know About Online DSP Training in MyLearning

June 20, 2017


 

                   5 Things
DODD Staff Should Know About

Online DSP Training in MyLearning

DODD’s online initial eight-hour provider training is live on DODD MyLearning!

This free online training meets the requirements of the initial eight-hour training for new direct service providers (DSPs).  Individual course certificates can also count toward provider renewal training or be used to gain DODD Continuing Professional Development units.


5 (quick!) things to know about DSP Training in MyLearning

  1. The DODD Training page offers information for the Direct Service Provider (DSP) online training courses that became available June 19. 
  2. Information about topics covered in this training can be found here. Topics required in the Provider Certification Rule for 8 hour initial provider training are all addressed within the 8 modules of the DSP course.
  3. Subscribe to DODD’s Pipeline Weekly here for the most up-to-date information and news about trainings and announcements. Information about upcoming courses and live chat events are highlighted there.
  4. Calls or emails requesting technical assistance with these courses or with MyLearning should be directed to the ITS Call Center at ITSCallCenter@dodd.ohio.gov or 1-800-617-6733, Option 4.
  5. Video and pdf instructions for creating a MyLearning account and for logging in are available at MyLearning.dodd.ohio.gov.

The training team will host a Live Chat tomorrow at 1:30 on MyLearning and the DSP course. Register at https://attendee.gotowebinar.com/rt/3929418541113396225.

 

Thanks! 

The Training Team
Ohio Department of Developmental Disabilities
30 East Broad St., 13th Floor
Columbus, Ohio 43215



Jun 20
PCW to Become PSM

The Provider Certification Wizard (PCW) is transitioning into a new system titled Provider Services Management (PSM). The transition to the PSM platform will be effective July 31, 2017. The following improvements can be expected:

  • A landing page that shows all of your accounts/roles with DODD
  • A user-friendly online experience
  • A progress bar to show where you are in the application process
  • A "shopping cart" summary of your application that updates as you complete the application
  • An ability to send questions and communicate with Provider Certification within the application
  • The ability to view the documents you've uploaded

DODD is excited to offer this new application format and looks forward to feedback. It is also important to note that any applications started in PCW -- such as initial certification, re-certification, or demographic updates -- but not fully submitted (fees paid) by July 30, 2017, will not be saved.  If an application in PCW is not submitted by July 30, 2017, the application information will be lost and the applicant will need to create a new application in the PSM system.

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