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Dec 11
Memo: Informed Choice Opportunities for ICF Living

The purpose of this communication is to share information about opportunities available to support people living in intermediate care facilities for people with intellectual disabilities (ICFs) to make informed choices about whether to remain in an ICF or receive community-based supports. 
 
Additional information about community living
 
Everyone living in a large ICF with nine or more beds has the opportunity to participate in options counseling to learn about community-based options. Upon completion of options counseling, people and their guardians may have additional questions about what is it is like to receive community-based supports or where those supports may be provided. There is a variety of ways for people to get more information.
 
People with developmental disabilities, family members, and/or guardians may speak directly with other people about their community experiences. DODD has entered into a contract with Nisonger to provide peer-to-peer counseling opportunities. Through this process, people living in ICFs can talk with people who are receiving supports in community-based settings. Similarly, family members and guardians may speak with other family members about their experiences related to community living. Requests for peer-to-peer counseling should be submitted to ashley.mckinney@dodd.ohio.gov.
 
People and their families may also be interested in seeing different places where waiver services are provided. This may include a visit to a person’s home or to settings where day or employment services are provided. These exploratory visits are arranged through the local county board of developmental disabilities in conjunction with the person’s team.
 
Additionally, videos of people describing their experience with transitioning to community settings will be available early next year. 
 
In addition to helping people make informed choices about where to receive services, opportunities are also available to support people who have decided to leave an ICF with having a successful transition to community living.
 
Training for staff prior to service delivery
 
Beginning Dec. 15, 2017, waiver providers may be reimbursed to participate in individual-specific training prior to the initiation of service delivery to a person leaving an ICF. Up to $500 is available for each individual who is transitioning from an ICF.
The services would include but are not limited to:
 
-        Direct interaction with the individual to receive services to understand the person-centered-plan, wants, desires, expectations
-        Participation of provider direct service staff (direct care, nursing) in IP reviews, discharge/planning meetings
-        Identification and understanding of individual needs
-        Promoting the foundation of relationship building with the provider of future services.
 
NOTE:  If a provider completes training and determines they cannot serve the person with developmental disabilities when they move, they will not be eligible for the training reimbursement.
 
In order to receive reimbursement, the waiver provider must complete the attached invoice and the corresponding training verification form (Attachment B) and submit both documents to CR-ICF@dodd.ohio.gov.
 
Trail visit funding for people transitioning from ICFs
 
Beginning Dec. 15, 2017, waiver providers may receive reimbursement for providing care and support to a person transitioning from an ICF who is participating in a trial visit. The goal of trial visits is to make sure there is a good match between the person and the provider, as well as any prospective housemates. Many people require a series of visits, which may include a single day for meals/activities and longer overnight visits. Waiver providers would receive $100 for providing at least five hours of care in a day or $150 for caring for a person during an overnight visit. 
 
During the trial visit(s) the waiver provider is responsible for the person’s support needs, as identified in his/her person-centered plan. As a result, it is essential for the waiver provider to be actively engaged in the individual’s transitioning planning process.
 
In order to receive reimbursement for trial visits, the waiver provider must complete the attached invoice and the corresponding visit verification form (Attachment D) and submit both documents to CR-ICF@dodd.ohio.gov.

Trial Visits - ICF FY18 Template
Provider Training - ICF FY18 Template
Dec 08
Calendar Year 2013 Cost Report Settlement Completed

The Ohio Department of Developmental Disabilities recently completed all calendar year 2013 cost report audits and applied the Centers for Medicare and Medicaid-approved cost settlement methodology. This methodology is unchanged from calendar year 2012. The calendar year 2013 settlement amounts are final per ORC 5126.131.

To properly account for settlement dollars, Medicaid Administrative Claiming (MAC) will be handled separately from direct service dollars. Each county will receive a payment (positive number) or invoice (negative number) for the total amount shown in columns B through E of the “Settlement Summary” attachment. In addition, each county will receive a payment or invoice for the total amount shown for MAC in column F of the “Settlement Summary” attachment.

If you have any questions, contact Neil Townsend at 614-705-1191 or neil.townsend@dodd.ohio.gov.

CY13 Cost Report Settlement Summary
CY13 Facility-Based Settlement
CY13 Medicaid Administrative Claiming Ancillary Costs
CY13 Supported Employment-Enclave Settlement
CY13 Targeted Case Management Cost Settlement
CY13 Transportation Cost Settlement

Dec 06
Pipeline Weekly (Dec 6, 2017)

DODD Newsletter                                          Dec. 6, 2017

4 Things that Supported Ohio Families in 2017

Watch as Family Liaison Kim Weimer shares how the department has worked this year to connect families of people with developmental disabilities to more resources and information.

This Week @ DODD

It's Flu Vaccination Week!

Want to stay #BuckeyeHealthy? Check out how to protect yourself and the people you support from a flu-related trip to the hospital. Don't forget the department's latest Health Alert about why people with disabilities might be at a higher risk for the flu.

Employment First and OOD Partnership Reaches Employment Milestone

Want DODD Guidance in Your Inbox? Memo Monday Is There For You (Subscribe!)

Like Pipeline Weekly? Check out Family Connection.



Dec 04
Memo Monday (Dec 4, 2017)

Provider Services Management Now Live

Attention: All Providers

Provider Certification Wizard has officially been replatformed to a new system titled Provider Services Management, which went live Dec. 4. The Ohio Department of Developmental Disabilities is excited to offer this newly replatformed application format and looks forward to your feedback.

County Board Staff-Only Training Available

Attention: SSAs

The Ohio Department of Developmental Disabilities is offering regional training sessions to county board of developmental disabilities service and support administrators (SSAs) regarding the participant-directed homemaker/personal care services.

Read Memo

Live Chats Explain ODDP Portal Functionality

Attention: ICF CEOs, Delegators, Assessors

In case you missed it, watch the recorded DODD Live Chat about CEO and delegator functionality within the Ohio Developmental Disabilities Profile (ODDP) portal. Also, join the upcoming live chat Wednesday, Dec. 6, about assessor functionality within the ODDP portal.

Read Memo

Webinar Addresses PSM for County Boards

Attention: County Board Staff, COGs

Attention county board Provider Services Management-Customer Relationship Management users: There is a webinar available to walk county board users through the PSM-CRM search feature, including how to access provider certification information. This webinar is located in the Online Application Tutorial section of DODD's YouTube channel. 

Read Memo




Nov 29
Pipeline Weekly (Nov 29, 2017)

DODD Newsletter                                          Nov. 29, 2017

DSPOhio Seeks to Fill Workforce Gap

The Ohio Provider Resource Association has just launched a campaign and recruitment effort -- DSPOhio -- to address the critical lack of direct service providers in the developmental disabilities field. WATCH DODD Director John Martin explain the new career site.

This Week @ DODD

New Providers: Don't Lose Your Application Fee!

 

There's just a few days left before Provider Certification Wizard is replatformed to Provider Services Management. Login today!

ICF CEOs: Have You Completed This Important Task for ODDP?

Free Online Course Helps You Connect People with Affordable Housing

WATCH What Bluetooth Headphones Did for This Employee

Nick Bowsher, an employment specialist at the Union County Board of Developmental Disabilities, had an idea to help an employee not have to rely on his job coach anymore.

Like Pipeline Weekly? Check out Family Connection.



Nov 29
County Board Staff-Only Training

The Ohio Department of Developmental Disabilities is offering regional training sessions to county board of developmental disabilities service and support administrators (SSAs) regarding participant-directed homemaker/personal care services. The training will address eligibility for the service, roles, and responsibilities of parties involved in participant-direction and the process through which services will be authorized. 

Please register for the location and date that best works for you.  Space is limited, so we ask that larger counties limit the number of people attending. The training in the central region will be recorded and posted for later review

(NEW DATE) NORTHEAST – Tuesday, Jan. 16, 2018, from 10:30 AM to 2:30 PM at the Akron-Summit County Library in Akron

NORTHWEST – Monday, Jan. 8, 2018, from 10 AM to 2 PM at the Northwest State University in Archbold

SOUTHEAST – Friday, Jan. 5, 2018, from 10 AM to 2 PM at the O’Bleness Memorial Hospital in Athens

SOUTHWEST – Wednesday, Jan. 3, 2018, from 10 AM to 2 PM at the St. Joseph’s Home in Cincinnati

CENTRAL – Friday, Jan. 12, 2018, from 10 AM to 2 PM at the Department of Agriculture in Reynoldsburg

Nov 29
Live Chats Explain ODDP Portal Functionality

In case you missed it, watch the recorded DODD Live Chat about CEO and delegator functionality within the Ohio Developmental Disabilities Profile (ODDP) portal, which went live Nov. 17, 2017, including the assignment of delegators and assessors to intermediate care facility providers.

Please note that you will need to access the portal via a CEO or delegator account to complete these functions.

VIEW Instruction Sheet for ODDP Portal CEO-Delegate

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Also, join the upcoming DODD Live Chat Wednesday, Dec. 6, to review any questions regarding the guidance (below) on assessor functionality within the ODDP portal, which goes live Nov. 29, 2017, including reconsideration of initial DDPs and requests for SCOC (significant change of condition).

Please note that your CEO or delegator will need to assign you access to the provider in order for you to complete these functions. This will be an opportunity for assessors to speak directly with DODD staff and have their questions and concerns addressed in real time.

REGISTER for the DODD Live Chat.

ODDP ICF Assessor information
ODDP ICF Assessor with Dual Roles information
Nov 28
Webinar Series: Rental Assistance Referral Agents

Interested in connecting people with affordable housing opportunities?

The Ohio 811 Project Rental Assistance Program will offer up to 485 income-based apartments around the state. Trained Ohio 811 referral agents can refer eligible people to the program.

One-hour online training courses are offered to become a referral agent: 1:30 PM Dec. 7, Dec. 12, and Dec. 18. Click the date to register for that webinar.

Nov 27
Memo Monday (Nov 27, 2017)

Live Chat: ODDP Assessor Functionality

Attention: ICFs

Join the DODD Live Chat beginning 10 AM Wednesday, Dec. 6, to review any questions regarding guidance on assessor functionality within the Ohio Developmental Disabilities Profile (ODDP) portal.

Read Memo



Nov 27
Live Chat Addresses ODDP Portal Assessor Functionality

Join the DODD Live Chat Wednesday, Dec. 6, to review any questions regarding the attached guidance on assessor functionality within the Ohio Developmental Disabilities Profile (ODDP) portal, which goes live Nov. 29, 2017, including reconsideration of initial DDPs and requests for SCOC (significant change of condition).

Please note that your CEO or delegator will need to assign you access to the provider in order for you to complete these functions. This will be an opportunity for assessors to speak directly with DODD staff and have their questions and concerns addressed in real time.

REGISTER for the DODD Live Chat.

ODDP ICF Assessor information
ODDP ICF Assessor with Dual Roles information
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