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Jun 21
Franchise Permit Fees Now Available in MITS

As a reminder, franchise permit fee invoices will no longer be mailed to providers. Invoices are now available in the Medicaid Information Technology System (MITS) and should be accessed under the correspondence tab.  Should you have difficulties accessing your invoice, please contact Medicaid Provider Assistance at 1-800-686-1516 weekdays between the hours of 8 AM and 4:30 PM. for assistance.

Payments are no longer sent to Medicaid and should be sent directly to DODD

Ohio Department of Developmental Disabilities

Division of Medicaid Development and Administration

PO Box 74729

Cleveland, OH 44194

Mailing your payment to the incorrect address may result in delayed processing and provider payment being held.

Please see this document for instructions on viewing franchise permit fee invoices in MITS.

Jun 20
Pipeline Weekly (June 20, 2018)

DODD Newsletter

June 20, 2018

CONNECTIONS Offers Virtual EI Support

CONNECTIONS, administered by the Family Child Learning Center in Tallmadge, Ohio, offers tele-Early Intervention (EI) services to 12 counties across the state that do not have access to EI providers trained to work with toddlers newly diagnosed with Autism Spectrum Disorder.

 

The virtual visits serve as short-term, intensive developmental intervention and use the same relationship-based framework as the Play and Language for Autistic Youngsters (PLAY) Project.

 

“We aren’t teaching new skills, we are using the relationship you already have so that you can maximize the interaction opportunities,” says Maggie Collins, development specialist, noting the approach is based on the child's relationship with their caregiver or parent.

 

“The parent-child relationship is the key,” says Marilyn Espe-Sherwindt, director of the Family Child Learning Center. “Parents have the magic hands, not us. Our magic is in coaching families and helping them really strengthen that parent-child relationship. Because that’s the key to strong child development outcomes. Now, we are moving into the ability to deliver that service virtually. Instead of arriving by car, we arrive over the internet.”

 

Hear what intervention specialists at FCLC have to say about how the program works with families and local systems to give young children with autism the developmental support they need. Watch here.

This Week @ DODD

Live Chat: Training and Longevity Add-On Billing

Calculate How a Job Could Affect Someone's Benefits

Support Broker Training Live

Support Broker training is now available on-demand in MyLearning. The online course has two sections, including an introduction to the Self-Empowered Life Funding (SELF) Waiver. The training will no longer be provided via webinar.

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Jun 19
Franchise Permit Fees

As a reminder, franchise permit fee invoices will no longer be mailed to providers. Invoices are now available in the Medicaid Information Technology System (MITS) and should be accessed under the correspondence tab.  Should you have difficulties accessing your invoice please contact Medicaid Provider Assistance at 800-686-1516 weekdays between the hours of 8:00 a.m. and 4:30 p.m. for assistance.

Payments are no longer sent to Medicaid and should be sent directly to DODD at:

The Ohio Department of Developmental Disabilities,

Division of Medicaid Development and Administration

PO Box 74729 Cleveland, Ohio 44194

Mailing your payment to the incorrect address may result in delayed processing and provider payment being held.

Please see attached document for instructions on viewing franchise permit fee invoices in MITS. 

Jun 18
Memo Monday (June 18, 2018)

Public Comment Open for Waiver Changes

The proposed changes reflect the Ohio Department of Developmental Disabilities' intention to improve access to technology services for Ohioans with developmental disabilities who would benefit from innovative supportive technology that lowers barriers in their daily lives, and to add a transition service that supports people who move from facilities to homes in the community.

Read Memo


Grant Serves Youth with Complex Needs

DODD is seeking proposals that will increase capacity for and utilization of residential services for 10- to 17-year-olds with intellectual or developmental disabilities who have exhausted other resources and are in need of residential services.

Read Memo


PSM-CRM Functionality Improved for CBs

Attention: County Boards

DODD expects to launch a search feature in Provider Services Management-Customer Relationship Management (PSM-CRM) that will enable county board users to search for and view the statuses of a certification application. The feature is currently in testing, and with successful testing, it will be available in production on June 29. When a county board user logs in to PSM-CRM, they will see an additional search panel to search for applications. Search functionality will be more robust and will permit users to search using additional demographic fields and information.

Reminder: Development Applications

Attention: ICFs, Licensed Residential Facilities

DODD is transitioning responsibility for reviewing and processing development applications for licensed facilities from the Office of Provider Standards and Review (OPSR) to the division of Medicaid Development and Administration.

All development applications must be sent to LicensureDevelopmentApps@dodd.ohio.gov. Questions may also be sent to that email address.


Jun 18
Grant Serves Youth with Complex Needs
The Ohio Department of Developmental Disabilities is seeking proposals that will increase capacity for and utilization of residential services for 10- to 17-year-olds with intellectual or developmental disabilities who have exhausted other resources and are in need of residential services. 


The grant is intended to provide supports and services for youth who cannot return to their previous home by providing step-down services to those who have been admitted to youth units at developmental centers or who are at-risk for admission to a developmental center or stabilization facility.

Read more about the grant

Jun 18
Capital Housing Plan for FY19-20 Effective in July

House Bill 529 (the FY 2019-2020 Capital Budget Bill) has been signed by Gov. John Kasich and will become effective July 1, 2018. This budget includes an allocation of $24 million for the Department of Developmental Disabilities (DODD) to be used in the Community Capital Assistance (CCA) Program. The provision of safe, affordable, and accessible housing is a major area of emphasis of DODD and with this allocation the department has identified the following priorities for the allocation of these funds.

These CCA funds will be used to develop community housing for people with developmental disabilities who are or will be receiving waiver services in the following categories

Purchase of Housing (Includes existing and new construction)

  • People leaving a state operated developmental center;
  • People leaving a private or county operated ICF/IID;
  • People at risk of being placed in a developmental center or ICF/IID;
  • People on a county board's Waiting List for Waiver Services.

Funding of Housing

DODD will apply the following criteria for funding the purchase of existing homes

  • The purchase price of the home cannot exceed 110 percent of the appraised value of the home (as per DODD Administrative Rule 5123:1-1-03)
  • DODD will fund up to 90 percent of the project cost (ORC 5123.36)

If you are interested in pursuing new construction, please contact Aaron Lichtenauer to schedule a meeting to review your plans and to set funding parameters.

Residential Renovation Projects (RRP)

RRP funds are available for existing homes owned by a nonprofit housing corporation, as well as for homes that are being purchased during this biennium and need renovations/modifications to meet the needs of the resident(s) moving into the home. As per Administrative Rule 5123:1-1-17, the cost of an RRP cannot exceed 35 percent of the appraised value of the home.

County boards should first utilize 1915(c) Home and Community Based Services (HCBS) waiver program to cover environmental modifications that are necessary for accessibility per the person's plan.

Letters of Intent (LOI)/Applications for Projects

Applications will be reviewed as they are received by the Capital Office. The forms and processes for the purchase, construction, and renovations can be accessed below and are also available at www.dodd.ohio.gov. Click Residential Services, then click Capital Housing.

County boards and County Housing Corporations are strongly encouraged to identify and leverage non-DODD funds to complement those being provided by DODD. The degree to which an application includes non-DODD funds will be a consideration factored into the review and funding of the requested project.

Also, initial project applications will be limited to two project applications per county. Exceptions will be considered on a case-by-case basis with appropriate justification. As one project is completed, the county may submit another application for consideration.

Please keep in mind that funding of any project is subject to the availability of funds and you should not proceed with any purchase contracts of homes or commitment to other costs unless, and until you have received written approval from the Capital Office. In addition, for any ICF/IID Conversion projects, you must also have received written approval from the Medicaid Division of DODD to qualify for Community Capital Funding.

Finally, there are no additional threshold requirements other than those outlined in this memorandum. Specifically, DODD does not require you to file a housing plan to access CCA.

Project applications will be accepted beginning July 1, 2018. Please submit your applications to aaron.lichtenauer@dodd.ohio.gov or call (614) 387-5807.

Staff from the DODD Capital Office are available to walk you through all phases of this process to ensure all your county's housing needs are met. Contact us to set up a meeting.   

Thank you for all your efforts in the development and provision of housing for Ohio's citizens with developmental disabilities. Please do not hesitate to contact the Capital Housing office to request assistance.

Letter of Intent - Community Housing Purchase 

Letter of Intent - Community Residential Renovation Project
Jun 15
Planned Respite and In-Home Supports for Youth
Jun 15
Public Comment Open for Waiver Changes

The proposed changes reflect the Ohio Department of Developmental Disabilities' (DODD's) intention to improve access to technology services for Ohioans with developmental disabilities who would benefit from innovative supportive technology that lowers barriers that people with disabilities encounter in their daily lives, and to add a transition service that supports people who move from facilities to homes in the community. The new technology services align with Gov. John Kasich's 2018 Executive Order establishing a Technology First initiative in Ohio with the goal of expanding access to technology for people with developmental disabilities.

News coverage of the Technology First initiative

Technology First Executive Order

Public comment is open for proposed changes in the Individual Options, Level One, and Self-Empowered Life Funding (SELF) waivers to add a new assistive technology service and make modifications to related services, add a community transition service to the Individual Options Waiver, and update various amendment sections to align with system changes and five-year rule review revisions.

Proposed waiver amendments

Individual Options Waiver

Level One Waiver

Self-Empowered Life Funding Waiver

Public comment notices for waiver amendments

Individual Options Waiver

Level One Wavier

Self-Empowered Life Funding Wavier

Proposed waiver amendments can also be found on DODD's Home and Community-Based Services Waivers page.

As part of the waiver amendment process, the public can comment on the proposed amendment. The public comment period is June 18, 2018, through July 18, 2018. Comments must be received my midnight on July 18, 2018, and can be submitted by

Emailwaiverfeedback@dodd.ohio.gov

U.S. mail: On the envelope, please address the letter to the waiver you're commenting about, i.e., "DD Waiver amendment," and mail to

Ohio Department of Developmental Disabilities

30 E. Broad St., 13th Floor

Columbus, OH 43215

FAX: Send to 614-466-6945. Please include which waiver you're commenting about in the subject line, i.e., "Attn: Bureau of Long Term Services and Support, DD Waiver Amendment"

Phone: Call toll-free to leave a voicemail message at 1-800-364-3153 or 614-728-1033

Courier or in-person submission:

Ohio Department of Developmental Disabilities

30 E. Broad St., 13th Floor

Columbus, OH 43215

Jun 15
Residential Services for Youth with Complex Behavioral Health Needs
Jun 13
Pipeline Weekly (June 13, 2018)

 

DODD Newsletter

June 13, 2018

 

 

Director: Choking Prevention Critical

Director John Martin delivers a message about an increase in choking and choking-related deaths, and asks that everyone in the developmental disability field continue working to prevent such incidents.

 

Read the latest Preventing Choking Health and Welfare Alert here. For more information, review DODD's Health and Welfare toolkit, and select the choking prevention tab.

 

 

This Week @ DODD

 

Early Intervention Highlights

See the successes of Early Intervention in the 2017 year-end review, showcasing the program's initiatives, ongoing autism supports, and more. Subscribe to EI biweekly emails here.

 

 

VIDEO: Ohio Becomes a Technology First State

Special Live Chat: Waiting List, Waiver Allocation

 

 

Webinar: Waiting List, Waiver Allocation Tutorials

A new webinar covers changes to waiver applications, including where to find information about a person's waiver, and how to request allocations, formerly the PICT process.

 

 

 

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