Video: Authorization to Exceed Budget Limit for Adult Day
County Boards, SSAs, Superintendents
Department of Developmental Disabilities has released a video detailing
the process of authorizing services in excess of the budget limitation
for adult day waiver services (e.g. Budget Override).
Update Coming for Match Source Data
Business Managers, COG Directors, County Boards, Finance Managers,
On August 23,
DODD will be updating match source for all people who were previously
on the TDD Waiver who have transitioned to the Individual Options,
Level One, or Self-Empowered Life Funding (SELF) waivers.
Guidance: County-to-County Transfers
Business Managers, COG Directors, SSAs, Superintendents
boards of developmental disabilities have requested clarification
regarding the process that should be followed when a person relocates
from one county to another.
Waiver Letter Issues Corrected
County Boards, SSAs, Superintendents
Waiver Management System (WMS) in June. Since then, a few issues were
identified with the way letters were generated in the new
system. Those issues have since been corrected. A summary of
the identified issues and resolutions is provided in this memo.
Several county boards of developmental disabilities have requested clarification regarding the process that should be followed when a person relocates from one county to another.
When a person is enrolled in a locally funded Individual Options (IO) or Self-Empowered Life Funding (SELF) waiver, DODD will transfer state allocation from the sending to the receiving county, using the process below.
For people enrolled in the Level One Waiver or state-funded waivers,
The Ohio Department of Developmental Disabilities retired WMS on June 10, 2018. Since then, a few issues were identified with the way letters were generated in the new system. Those issues have since been corrected. A summary of the identified issues and resolutions is provided below.
The system generates a "late redetermination" letter automatically when there is no attestation verifying the person continues to meet the level of care (LOC) criteria submitted within 15 days of the LOC end date.
Several letters were generated on July 24 and 25 that were "pending" and did not get pushed to printing. After the letters were generated, but before they were sent, county boards attested that the person meets the LOC criteria. Once the attestation was entered, the date on the letter was updated from 2018 to 2019. Those letters that reflect a late redetermination for 2019 can be disregarded. The issue with the letters remaining in "pending" status has been corrected to prevent this from occurring again.
Prior to June 10, 2018, letters were generated using the address in legacy IDS. When addresses were updated in CRM, the updates were not consistently made in legacy IDS. That resulted in some letters being sent to incorrect addresses. The letter generation is now pulling addresses from CRM based on the residence address.
Some letters that should have been generated based on LOC attestations entered between June 10, 2018, and July 1, 2018, were not generated by the system. That issue has been resolved and letters are being generated upon attestations. If you are missing letters from the June 10, 2018, to July 1, 2018, period, please contact DODD staff, who can regenerate them.
Please contact Jessica McGonigle at email@example.com or Jhamerra Smith at Jhamerra.firstname.lastname@example.org with questions or concerns.
The update will reflect the new
match source code to indicate that the match for residential services is funded
by DODD and that the match for Adult Day Waiver services is funded by
That means that the next
download of PAWS data the county gets through the web service will include the
most recent enrolled PAWS for all waiver years that the people in question
have been enrolled following their switch to one of the DODD waivers.
August 8, 2018
Annual Report Features Local Stories
past year, the department benefited significantly from collaboration
with our stakeholders," says Director John Martin in DODD's 2018 Annual Report. "People are better off because of it."
stories about Ohioans with developmental disabilities who have used
services and supports to live more inclusive and independent lives on
the new Stories @ DODD page.
This Week @ DODD
New Tools for SSAs
As service and
support administrators meet with families about the Waiting List
assessment, share these new tools now available on the DODD Apps page.
Changes Focus of Live Chat
PEAT Offers Tool
for Tech Accessible Workplace
Providers: Back to Basics
Back to Basics is
a comprehensive training series that will help you become a higher
quality provider by focusing on the fundamentals. August training
sessions are open to all Ohio providers.
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Imagine Portal Changes Name to MyPortal
On August 23,
2018, the name of the Imagine Portal will be changed to
MyPortal. All people with disabilities, guardians, providers, and
agency personnel will continue to log in using the same username and
New Guidance: Vocational Habilitation
Department of Developmental Disabilities has received numerous calls
and emails regarding the vocational habilitation service. This memo
will help to answer those questions and address the department’s plans
ICF Rate Packages, Fee Invoices in MITS
Fiscal Year 2019
rate packages and franchise permit fee invoices for intermediate care
facilities are now available in the Medicaid Information Technology
Data Team To Discuss Serving Rural Ohio
Data, Analytics and Research Team for its presentation about serving
people with developmental disabilities in rural Ohio 11 AM Friday,
August 10, in-person at the Rhodes Tower, room 806, or via webinar.
Update: Claim Edit on Level of Care in MITS
date for the intermediate care facility claim edit has been moved to
October 2018. Along with this change, the denial codes of 1046 and 1047
will also change to 1141 and 1142. At this time, you will continue to
see 1046 and 1047 until the change in October.
ODM: EVV Phase 2 Communication
Providers, Provider Agencies
Department of Medicaid (ODM) is preparing for Phase 2 implementation of
electronic visit verification (EVV). Phase 2 involves use of EVV for
Homemaker/Personal Care services billed in 15-minute units and
Individual Options Waiver Nursing services.
Department of Medicaid (ODM) is preparing for Phase 2 implementation of electronic
visit verification (EVV). Phase 2 involves use of EVV for Homemaker/Personal Care
services billed in 15-minute units and Individual Options Waiver Nursing
ODM is planning
to implement Phase 2 in May 2019.
communications to providers regarding EVV are being sent to the email address
that ODM has on record in the Medicaid Information Technology System (MITS).
Please ensure that email address is up to date by following the step-by-step
instructions that were included in the ODM EVV newsletter, June
It is also
posted on the ODM EVV website.
This is a guidance memo from the Ohio Department of Developmental Disabilities. To print this memo, select "CTRL" and "P" on your keyboard.
Fiscal Year 2019 rate
packages and franchise permit fee invoices for intermediate care facilities are now available in the
Medicaid Information Technology System (MITS).
For assistance on how to access those files, reference
Rate Package Instructions
Franchise Permit Fee Invoice Instructions
August 1, 2018
24/7 Transportation Offers More Choice
County, the county board of developmental disabilities has contracted
with Pickaway County Community Action Organization, better known as
PICCA, to offer people access to uninterrupted transportation services
in the area. With 24/7 availability, people with disabilities have more
opportunities to work evenings and weekends or, like Sara, join friends
for lunch with little hassle. Watch her story.
Learn which counties
are anticipating available Ohio 811 Project Rental Assistance Program units soon and how the program helps people with
developmental disabilities find housing.
VIDEO: 7 Tips for
Smooth Provider Recertification
Providers Can Earn
More Money with This Training
County Boards: Waiting List Assessment Training
of changes to Ohio's waiver Waiting List gets closer, assessment training
is available to support county board staff at DODD MyLearning.
Watch more about the Ohio 811 Project Rental Assistance Program here.
The Ohio 811 Project Rental Assistance Program, a rental
subsidy program administered by the Ohio Housing Finance Agency (OHFA),
provides affordable housing options to people with disabilities.
As 811 units become available across the state, the Capital
Housing division at the Ohio Department of Developmental Disabilities (DODD) would
like to remind service and support administrators (SSAs) that 811 referral agent
training is available through the Ohio Housing Finance Agency.
811 Units are being developed across Ohio, and counties expecting to have units available soon are
Allen, Athens, Cuyahoga, Franklin, Gallia, Guernsey, Hamilton, Lucas, Lawrence,
Medina, Montgomery, Portage, and Tuscarawas.
After completing training, SSAs and those identified by DODD
can refer eligible people who have Level One, SELF, and IO waivers to the Ohio
Interested SSAs can take the August 6 webinar to become a referral agent.